Other employees keep coming in my office once I'm gone for the day. I want to leave a note telling them not to be in my office while I'm not there but I don't want to seem nasty about it.
closed as unclear what you're asking by mcknz, JeffO, gnat, Dawny33, Lego Stormtroopr Mar 1 at 2:33
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In all honesty, it's a perfectly polite way. If you have an office, presumably you have a door that locks. You want to get a key first, if you don't have one, but usually housekeeping has a key for cleaning... if not, leave wastebaskets outside your door and make arrangements for vacuuming and dusting.
Check in with you management on whether they need to get into the office, and get them a key if they need to get in.
Consider the norms
If you are in an environment where people are regularly using your office while you're out - consider whether this fits the norms for your office. There's various reasons why this happens - the culture may be informal, the office may be very short on space so that people are desperate. Most people won't randomly walk into an office for the amusement factor - so they may have some purpose.
If you know of particular users of your office, ask them why they are using it -- "I'm just curious... why do you use my office when I'm not there?" If the reason is dumb, they will probably stop. If the reason is a good, they'll probably tell you.
Address the problems caused
It is hard to say just "don't use my office"... but it's easier when you bring up points for concern... for example:
That gives some clue as to why it's bugging you, and what has caused your frustration. It makes your request sound reasonable.
If they are using your office as a lounge then need to put a stop to that.
It is not just an invasion of your space but they are not being productive if they are hanging out.
Put an inbox near the door or better yet if you have an external inbox then tell them just to use that.
There is a reason why people are issued offices, and it's not just for the ego boost. Partly it's so conversations (personal and on the phone) can be private, but also typically we might have confidential documents such as performance reviews and such like around when we're not.
I would say lock the door and have a slot installed for papers, if you think that's necessary. Management should be on your side on this.