I work in the HR department of a company that has 2300+ employees working in retail stores all around the country.
We have certain policies that need to be read and signed-off on by ALL employees, both new and existing.
Our current process is an administrative nightmare. I currently do the following:
- Copy a link from SharePoint (all our policies are stored within SharePoint)
- Paste the link (from SharePoint) into an e-mail, with relevant text asking them to read it and electronically sign the acknowledgement form.
- Go through my inbox to see who has sent me the acknowledgement forms, for those that haven't send reminders.
- Repeat steps 3-4 until I get everyone's acknowledgement form
It's a lot of administrative work, and those that never respond cause me to waste a lot of my time.
Is there a more efficient way to get all employees in a distributed company to read and sign-off on policies?
My position in the hierarchy is that I report to the HR Manager.