Inspired by this question: Is it okay to slightly modify a forwarded email?, but I'm not talking about a colleague's spelling or grammatical errors, but autogenerated messages that are appended to emails.
You know the ones: A lot of companies have an automatic footer applied to emails along the lines of:
The information in this email may be confidential. If you are not the intended recipient of this email don't copy, forward, move, print, read... etc etc
I don't have a problem with these messages themselves, but due to the way the emails are handled, long email chains can have multiple copies of this little paragraph. Sometimes they are spread sporadically through the chain like little landmines, making reading the entire thread a slog, and other times they are bunched together at the bottom in one big heap, making the scroll bar unnecessarily small in comparison.
If I'm the "intended recipient" and need to respond to the email, Is it ok to remove duplicates of this confidentiality message? The overall goal being to improve readability with regards to lengthy email threads: Some threads I estimate as much as a 40% space saving by simply removing duplicated text, allowing for a more scannable conversation and easier scrolling.
I'd be leaving one copy of the paragraph for each company involved - some are slightly different in their wording and all still 'legally' apply so it makes sense to keep at least one of each. In all cases that I've seen there's no sentence saying I shouldn't remove the duplicate messages, but is this frowned upon?