I'm traveling to a professional conference as a speaker. The conference is reimbursing speakers for hotel stay (up to a certain limit) and have a block of rooms at a local hotel, with a conference-specific discount code which gives you a certain room rate. They've asked speakers to make their bookings at the hotel with the discount code and apply for reimbursement.
I've found that the hotel has an even better rate if you're a AAA member. I'd like to save the conference some money so I'm considering booking it. Should I ask the conference organizers before doing this? They could make use of this information by letting other speakers know as well. Obviously not all speakers would be AAA members.
The room rate difference is USD 17/night, for 2-3 nights. So the conference would save $34-51 on each speaker that took advantage of the lower rate. And I don't think there are more than 20 speakers from out of town, so they'd save USD 1000 at most if every speaker was able to make use of the AAA discount.