I've been tasked with organizing a meeting with part of my team before another meeting I'll have with the head of my department. I have to get feedback from everyone on certain questions that were specified to me, and need people to brainstorm together on those questions. I have thus set up a doodle so that I know who can when. Obviously, not everyone can at the same time and now I'm left with a dilemna:
- Some member of the team have expressed the need for the meeting to be 2hrs long instead of the 1hr I was thinking of. I could set up the meeting for 2hrs and have 3 persons missing out.
- Or I could set up two meetings at different times where some people could be there to both, some others to only one, but, in the end, everyone would have had the chance to express themselves and no one would have missed both meetings.
I've never had to organize meetings or anything like that I'm not sure of the best way to do this. I feel like the second idea, while being more fair, could be confusing and people would skip a session. But at the same time, I want to give everyone the opportunity to participate.