I don't have the permission to send emails to outlook groups. I can, however, expand the groups and send the email to individual email addresses.
However this causes a large amount of cluttering and 'Noise' especially in the CC: field.

Is it acceptable to put the groups in the CC: (knowing that I couldn't send to the group) and include the individual email addresses in the BCC: field?

For example:

To: John expense accountant
CC: Finance Group               -- I dont have permission to send to finance group
BCC: Jim receivable accountant, Jake payable accountant

Finance group includes all of John, Jim and Jake.

It would generate an email saying that the message failed sendiong to the group as I dont have permission but it would look like that I can send.

Is this acceptable in the sake of practicability?

  • 4
    I'd suggest talking to your manager and explaining the difficulties that your silly IT policies are having on your ability to do your job, and getting them to fix the underlying cause. Jan 7, 2018 at 10:01
  • 1
    @PhilipKendall Actually we are a subsidiary of a larger company and IT is managed by it. Requests have always been "a quest for justification" for them. A simple password reset takes between 2 to 3 hours with some 15 emails back and forth. Jan 7, 2018 at 10:07
  • Why are you trying to use the list? Is it possible that there is another address that you should be using other than one that goes to an entire department? Jan 7, 2018 at 13:39
  • Possible duplicate of workplace.stackexchange.com/questions/99722/… Jan 7, 2018 at 17:58
  • 1
    You don't have permission to send emails to an Outlook group, so you shouldn't send mails to an outlook group. Someone placed that restriction for a reason, so you shouldn't just circumvent it by copying individual addresses (and much worse, putting them in bcc). If it is genuinely required for you to send mails to outlook groups to do your job, get that restriction lifted and then send mails to the group.
    – Masked Man
    Jan 8, 2018 at 18:07

1 Answer 1


I would suggest do not do that. You will be able to send the email you want but you can’t know if the effect is what you expect. People use filters to keep their inbox in order and they most probably have filters based on groups. Your email will not go where they will expect to find based on their filters and they will start asking help desk what’s wrong with the filters. So you will create more noise than you what you want to avoid. There are other weird cases too like people expecting you to have other rights too if they think you can email that list which you don’t.

  • "they most probably have filters based on groups" - relying on the assumption that an Outlook e-mail sent to a group will actually have that group in its recipient field is problematic in itself. Just opening a group to check who is inside will remove the group reference in Outlook, as far as I have have seen. So, people using such filters will probably miss quite a few e-mails rather than just the one that use the group in the Bcc field. Jan 7, 2018 at 12:23
  • @O.R.Mapper: iirc if you tap on the group only it expands. Otherwise it keeps it. But in any case I don’t think assuming all recipients use Outlook is also valid
    – smith
    Jan 7, 2018 at 16:13
  • It's the sender whose e-mail client matters, not the recipient. Also, depending on the organization, it can be highly likely that everyone uses the same e-mail client. Jan 7, 2018 at 16:17
  • @O.R.Mapper: why is it the sender only? Also I am sure there are (small) organizations that have only one client. I don’t have concrete data if the majority is a mixed set of clients or not in any case. But my answer should apply to any similar use of bcc regardless of that.
    – smith
    Jan 7, 2018 at 18:08
  • Because recipients cannot retroactively change what is in the To or Cc field of an e-mail. If the sender expands the list in one of these fields before sending the mail, though, Outlook will warn that the expanded list cannot be collapsed again, and all recipients will see the full set of list members. As for using different e-mail clients, I thought homogenous systems are most common in organizations large enough to install machines systematically, ... Jan 7, 2018 at 19:44

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