Addendum: I am in Vietnam from Australia on a 2 week business trip. I came here to meet with Company A, which I did on my first week of coming up here (last week Friday). Four days after meeting (Tuesday), the Founder emailed me the following e-mail:

Hi 3kstc,

Are you still here until Friday this week? What is a good time to catch up with each other?

to which I (naively) replied:

Hi Mr.X

I trust you’re well. I'm fully committed over the next 2-3 nights before I fly out, but would love to catch up on my next visit.

Kind Regards,

My plans have changed, and thereby now I am able to meet up, especially since I don't have to come in to work on Saturday and go directly to the Airport.

TL;DR: My plans have changed, now I'm able to meet up.

Q: How would I professionally and politely phrase this?

  • 3
    Be honest? Reach out saying your plans have changed and if the offer is still available, you'd like to get together. – JoeCo Jan 11 '18 at 3:06
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    What's your thinking on why what you'd say ordinarily would be considered impolite? – Blrfl Jan 11 '18 at 3:32
  • i'm just thinking there might be a more amicable way of saying "My plans have changed". - or maybe I'm just naive and over thinking it :/ – 3kstc Jan 11 '18 at 3:38
  • It's not clear what the relationship here is. Are they your boss, future employer, underling, non work person? You are overthinking this: your e-mail you mentioned was polite, so just follow that same kind of style and mention something's changed and you'd love to catch up now. – Tas Jan 11 '18 at 4:26
  • @Tas Sorry Tas, I've added to give the over all picture - email was received from the founder of a company of which we want do business with. – 3kstc Jan 11 '18 at 4:34

You can make this into a positive and highlight your successes.

Hi Mr X, I hope you're well.

I've had some really successful meetings with my clients, which have concluded early. I now have some time before I leave on Saturday, are you still ok to meet with me?

Then go on to mention your free periods.

The key thing here is that you're promoting yourself as a success in getting your meetings successfully concluded early, and this should send a positive message to the founder. You're also giving him a reason as to why your plans have suddenly changed.

  • I seriously need more mentors like you – 3kstc Jan 11 '18 at 15:00
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    The only additional comment I'd make here: avoid adverbs (like "really") since they're intended to express degree. You shouldn't be the one saying that the meetings were really successful; the client should. Consider instead something like, "My clients and I reached a successful conclusion sooner than we expected, so I've now got some time available <days and times>. Would it be convenient for us to meet then?" – Jim Meyer Jan 11 '18 at 22:06

Hi Mr. X

sorry for the short notice, but my plan are changed and I might be able to meet you before my departure on Saturday if you still have time in your agenda. I am available on ..

kind regards

Business people should know that agendas are living creatures constantly changing, so don't overthink it.

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