2

Addendum: I am in Vietnam from Australia on a 2 week business trip. I came here to meet with Company A, which I did on my first week of coming up here (last week Friday). Four days after meeting (Tuesday), the Founder emailed me the following e-mail:


Hi 3kstc,

Are you still here until Friday this week? What is a good time to catch up with each other?

to which I (naively) replied:

Hi Mr.X

I trust you’re well. I'm fully committed over the next 2-3 nights before I fly out, but would love to catch up on my next visit.

Kind Regards,

My plans have changed, and thereby now I am able to meet up, especially since I don't have to come in to work on Saturday and go directly to the Airport.


TL;DR: My plans have changed, now I'm able to meet up.

Q: How would I professionally and politely phrase this?

  • 3
    Be honest? Reach out saying your plans have changed and if the offer is still available, you'd like to get together. – JoeCo Jan 11 '18 at 3:06
  • 1
    What's your thinking on why what you'd say ordinarily would be considered impolite? – Blrfl Jan 11 '18 at 3:32
  • i'm just thinking there might be a more amicable way of saying "My plans have changed". - or maybe I'm just naive and over thinking it :/ – 3kstc Jan 11 '18 at 3:38
  • It's not clear what the relationship here is. Are they your boss, future employer, underling, non work person? You are overthinking this: your e-mail you mentioned was polite, so just follow that same kind of style and mention something's changed and you'd love to catch up now. – Tas Jan 11 '18 at 4:26
  • @Tas Sorry Tas, I've added to give the over all picture - email was received from the founder of a company of which we want do business with. – 3kstc Jan 11 '18 at 4:34
6

You can make this into a positive and highlight your successes.

Hi Mr X, I hope you're well.

I've had some really successful meetings with my clients, which have concluded early. I now have some time before I leave on Saturday, are you still ok to meet with me?

Then go on to mention your free periods.

The key thing here is that you're promoting yourself as a success in getting your meetings successfully concluded early, and this should send a positive message to the founder. You're also giving him a reason as to why your plans have suddenly changed.

  • I seriously need more mentors like you – 3kstc Jan 11 '18 at 15:00
  • 1
    The only additional comment I'd make here: avoid adverbs (like "really") since they're intended to express degree. You shouldn't be the one saying that the meetings were really successful; the client should. Consider instead something like, "My clients and I reached a successful conclusion sooner than we expected, so I've now got some time available <days and times>. Would it be convenient for us to meet then?" – Jim Meyer Jan 11 '18 at 22:06
3

Hi Mr. X

sorry for the short notice, but my plan are changed and I might be able to meet you before my departure on Saturday if you still have time in your agenda. I am available on ..

kind regards

Business people should know that agendas are living creatures constantly changing, so don't overthink it.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.