I work for a small company that builds an SDK for developers to use and provides support to help the developers build workflows and troubleshoot bugs. A good analogy would be something like Stripe.
We have trouble finding qualified candidates as the main roles require someone who is comfortable troubleshooting and writing code, being a salesperson, and dealing with customers.
We have found that a good way to evaluate candidates is to send them a take-home assignment PDF that includes instructions for setting up the SDK and a small coding challenge that tests their ability to read our documentation and piece together a simple workflow.
Managing this process in our small company has been a pain. Since the assessment is timed, I have to email back and forth with the candidate to first find out when they're available for the allotted time slot. Then I have to schedule Outlook to send the email and make sure that I don't turn off the computer so that the email goes out. There's all kinds of little manual things to do including checking the email times to see how long it took them, forwarding their response to the appropriate reviewer, and manually following up with candidates when they are slow to complete the assignment.
My question is, does anyone know of a good website, Outlook extension, or some kind of tool that allows a small company to easily manage scheduling, emailing, and reviewing take-home assignments for candidates?
We are too small to use the complex and expensive HR software suites like BambooHR, Greenhouse or Lever.