In a few weeks from now, I would be in a senior position and would be handling a few activities of the team directly. The concern is not workplace per se, but it is more of dealing with money with my teammates.
Here in India, a few clients provide entertainment fund to their team members. This can be used in any form, to watch movies, spend a day at a resort, involve in team building activities or have a good meal at a restaurant etc. afaik, the cheque/bill is paid by one of the team members, usually the one in the senior position and it is presented to the appropriate department for reimbursement. This might take time based on how quick the request gets approved or how happy the client is with our work. Usually, the client is billed for this along with the regular work billing.
Sometimes, for small outings, one of the team members pays for it and later a mail is sent to everyone regarding the amount that needs to be repaid.
In both the scenarios, it is usually the senior member who pays the amount. I have observed that these senior members are not really happy paying it from their pocket, every single time. The reason could be anywhere from the fact that their liquid cash is being used albeit Credit/Debit card, or the reimbursement process could be slow and they need to follow it up, or the team members do not return the money even after 'gentle reminders'. Infact, when the amount is small, it seems odd enough to even send such 'gentle reminders'. And not everyone uses an envelope to return the amount, sometimes there would be coin money too that makes one a little embarrassed while receiving it.
Since I have seen how my seniors were uncomfortable in these scenarios, I am presuming that I would be encountering the same. None of my seniors tried to solve these kind of issues. Are they trivial enough not to be solved? Or should I try to find a solution to these existing ones which no one wants to address? If yes, how should I ensure that burden would not be only on me?