A company representative explicitly said I would be receiving my traveling reimbursement by 30 Nov, but I have not yet received it.

In addition to this, they sent me an offer via email, I said I would accept it contingent on looking at the contract, and they haven't sent that either. All this communication happened about a month ago.

As a non-native speaker, I'm not sure how to send a polite but firm email reminding that they're due to send me reimbursement and the contract.


1 Answer 1


Don't worry too much about sounding insistent. HR in any company can be extraordinarily slow from my experience. Just send a follow up email with your original email copied bellow, asking for a status on your reimbursement. As for the offer, a similar approach is what I would suggest. Just send an email asking about the offer letter. As long as you're businesslike in your emails, you won't come off as rude. (E.g):

Hello [HR person],

I am contacting you about the status of the reimbursement for travel expenses that we discussed earlier (copied bellow), I was wondering when that would go through? In addition, I was wondering about the status of my offer letter so I can review the contract in more detail.

Thanks for your time,

[your name]


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