My co-worker 'Jan' and I have both worked for the company for a couple of years in our respective roles, but in totally separate teams/functions until now.
We have now (a few months ago) been brought together into a newly formed team with the same role as each other. There are a few other people in this 'new team' as well with various other roles.
Our new role involves some tasks which require setting up and configuring certain systems, which (nerd alert) need as a pre-requisite new accounts to be set up in Active Directory by a Domain Admin. (Essentially a task that requires a very high level of administrative permissions.) Once that account is set up we can "do our stuff". (edited to add: there are various other, similar tasks that need admin-type pre-requisites other than just "New accounts")
However Jan's previous role in the company (unrelated to this one) meant that they had the level of access (e.g. domain admin) to set up that account. For whatever reason, the access wasn't revoked when Jan joined this team. (although it's not really needed any more so it should have been revoked)
As a result Jan can complete the whole request to setup/configure a system, including creating the required account, without requesting it from IT (because Jan already has access from the previous role). In contrast I have to make a request to IT to create that account... wait for it to be set up, then do my thing.
And as a result of that, most of those requests come to Jan rather than me (although we supposedly have the same role) as they can be completed faster because Jan doesn't have to wait for third parties (IT) to set up new accounts etc.
Now I feel like I'm "under-contributing" compared to Jan, especially as this is a new role for both of us and we have appraisals and things like that.
I have spoken to our boss and expressed concern that of course Jan can complete these faster because he "happens to" have that access already, but it shouldn't actually be that way as people should only have access that is 'necessary' based on their job, it's just a mistake that Jan still has this access as it was gained from a previous, completely unrelated role. Boss said something like "but it's so convenient to do it like this as now we don't have to go outside our team to carry out these requests so let's not raise it".
I would like to know how to present it to our boss that Jan's access should be revoked (even if it does make requests take longer and is less convenient) and how to address the fact that people always go to Jan rather than myself because Jan already has (now illegitimate imo) access.
Additional info: Europe (EU) country, we don't do "financial reporting" it's just a private company, it's about 500 people added to by some acquisitions (where my colleague came from) a few years ago.