What is a good way to reply to an email that states they are not hiring anymore but they still have their ad up?
A) It is posted on the website by accident
You have already informed them by sending in your application. The person that received it has taken the time to process your application and checked with HR or the hiring manager to find out that the job has closed. No one wants to be have to do this over and over again and HR is well aware of the impression it may leave. If it is up by accident this person or group of people that have to respond will ask for the job to be remove without your input.
B) It is posted on purpose
I maintained the jobs on my company's website and on external sites. I was a member of the executive team and was privy to the inner workings of the company. This was a company of over 100 people so this will not be applicable to all companies. That being said, here are a couple of reasons we had job posting even when we were not hiring.
- When we were marketing ourselves looking to sell the company, the CEO wanted several jobs in operations and engineering to be up at all times. This was to give the impression that the company was vibrant and growing.
- We often were fishing for an exceptional candidate. We would ask for an engineer with specific skills/experience that were rare and generally unavailable in the region. However, if someone that just moved to my region with experience from one of my major competitors or from a large Silicon Valley company, we suddenly had a job opening (which did happen every couple of years).
Your email will not accomplish anything but further waste your own time as the posting is up for a reason that does not involve an available position.
I understand your frustration in applying for a job which is actually not available, but this is out of your control and you need to take it as practice in writing your cover letter and move on. If you get a personalized letter from HR, you could ask for feedback on your resume and make the most of the situation while understanding that the job does not exist.