The problem: I cannot work normally when I know I will be interrupted any minute.
- My manager say we have a team meeting (all 12 members) with the big boss in 14:30.
- In 14:27 I am already in a standby mode and cannot continue working normally, because I expect to be called any minute.
- It's 14:35 nothing happens, everyone keeps on working. I text them in our skype chat "Aren't we supposed to go to the meeting already?", The response is "Why are you in a hurry? They will call us soon."
- It's 14:50 - nothing happens.
- 15:30 - we are finally called to the big meeting!
- We sit in the conference room and another coworker (Tom) comes in and say "we need to talk about something important". Our meeting is called off and we return to our desks.
- The meeting with Tom is over after 5 mins. Again we are on a standby to start our meeting.
- 16:50 - nothing happens. Our managers do not inform us what is going on, are we having a meeting soon or not.
This is just one example. I was in situations like this many times and still can't cope with it and continue my work stress-free. The pressure of being called just now is distracting me from thinking about my tasks. Sometimes is 5 min wasted, but sometimes it can be an hour.
Measures taken by now: I talked with my managers, they don't get me seriously and say "Don't think about it, just continue working." They are not willing to change this process, while the only thing I want is to be informed what's going on (Do I have to wait 5 mins or 1 hour for example)
Question: Since nothing can be done from their side, I want to ask what can I do from my side to cope with this problem. How to continue working normally and not waste time waiting? Are there any tricks to concentrate and ignore this standby situation?
Update: This meeting was about our team performance and our salary raises depending on that. I couldn't stay carefree as I kept repeating in my mind what I would say about my projects.
RESOLUTION: The meeting did not take place on Friday (the day it was scheduled). In addition, my manager wrote in a chat that he joked about the topic and was not about "Performance Review". He apologized for joking about it (I suspect he saw my question here) and I replied that they should take these things more seriously. He later wrote "Let's go and see the boss. Now." We went and talked for 2 hours about how the reviews would be made from here on out and that this time everyone would receive an equal pay increase. Also, I planned my mini-tasks and now I feel better about waiting.
P.S. The location is Bulgaria, but I don't think this is common problem for companies here.