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i worked a job for a special event was given a total of 3 checks. i deposited them all fine and then was told 2 weeks later that the second check was a duplicate to the first and they now want me to refund the amount of that check in cash to the store. i have not been contacted by the GM or the companies accountant another employee. what should i do?

  • 4
    Did you check their math? – mhoran_psprep Oct 23 at 3:36
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    Was the second check actually an exact duplicate? If your manager isn't the one contacting you, who is asking you to do this? – Baron Oct 23 at 3:51
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    Were you actually overpaid? – sf02 Oct 23 at 12:46
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    This sounds like a scam to me. I have come across situations where I was paid a (genuine) "duplicate" payment a couple of times (due to a mistake in payroll or something like that) but in those cases I was asked (By an actual manager, or an accountant/HR!) to pay the money back via a bank transfer. Legit employers don't do anything in cash like this. Do the 3 checks cover the amount you should have been paid for working at that event or have you been given a 'duplicate' payment? – seventyeightist Oct 23 at 18:58
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    @JoeStrazzere, there is not a competent accountant anywhere on the planet who would accept or allow a cash refund under these circumstances. It is too easy for cash to grow legs and go walkabout. – John R. Strohm Oct 23 at 20:56
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If this was a one-time job then there is a good chance that this is a scam. They gave you three checks. When you send cash back, you’ll find that shortly afterwards all three checks bounce.

It’s also possibly a rogue employee. The company pays three checks, you pay cash back and the rogue employee puts it in his pocket. Paying by check and asking for cash back is the mother of all red flags 🚩 🚩.

At the very least you should contact a different person in accounting to verify this story.

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    Yes, this. Go to the personal finance (Money SE) and look up overpayment scams. There is a question on that every week it seems. The only difference is that those are usually online or remote. . – Damila Oct 23 at 19:41
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Who were you contacted by? Do they have the authority to make such a request? Did you reach out to management or HR at the company to discuss this with them?

If it were me, I'd contact someone at the company who has the authority to make this request and I would get the request in writing on company letterhead... then I'd consult an attorney before doing anything else.

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    I wouldn't give them "cash" I would give them a check for the exact amount, and in the memo, state the purpose. The memo is the best method to provide a binding reason for the check itself. This is, of course, you agree with the determination that the check is indeed results in an overpayment. – Donald Oct 23 at 4:29
  • I would also actually work out if it was indeed an overpayment - there may be time worked that the person requesting this is not aware of, or the amount itself might be slightly wrong. – Smock Oct 23 at 12:56
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    Definitely get an official request in writing. At the very least you need a way to prove that you didn't get paid this money if the IRS comes knocking on your door. I'd ask for the written request to include details, for both the original check and the duplicate, including dates, amounts and a clear statement that the second check is a duplicate of the, so you are being requested to refund the money to the company. Add to that a memo on the check that you write, and you should be good. I'd only get an attorney involved if they balk. – Francine DeGrood Taylor Oct 23 at 14:41

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