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This is a part of my email:

I would like to seek your approval to accept my submission of the purchase requisition form with 3 written quotations instead of 6 written quotes. Please consider granting an approval for such application.

How to improve it? for example:

  • Should I write '3 written quotations instead of 6 written quotes'?
  • Should I use 'such application'?
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4
  • Who are you emailing?
    – Kilisi ♦
    Mar 15, 2021 at 3:42
  • I am emailing to my superior
    – Alan
    Mar 15, 2021 at 3:43
  • 5
    Do you seriously spend your day "working" by formulating these incredibly wordy emails.
    – Gregory Currie
    Mar 15, 2021 at 4:36
  • Should be a journalist, get paid by the word... Otherwise be succinct and clear - the answer is a good example. Then consider adding a statistical analysis of the “cost” spread shown by the 6 submissions compared to the spread shown by the three most commonly chosen companies - perhaps over the past year or 3 or 5...
    – Solar Mike
    Mar 15, 2021 at 7:01

1 Answer 1

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Instead of this:

I would like to seek your approval to accept my submission of the purchase requisition form with 3 written quotations instead of 6 written quotes. Please consider granting an approval for such application.

I'd do something like this:

Would it be possible for purchase authorizations to be granted with just three written quotes instead of six?

I would then present reasons why I think three should be sufficient instead of six. eg. maybe because of how much time the extra three takes, maybe 95% of all authorized purchases were made with one of the first three vendors vs the last three, etc.

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