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I was provided with equipment that started having issues charging. My manager told me to call the tech support line. The number was in a different country. I was charged about $15. The manager said if this happened I could invoice for it. Is it normal to provide proof for small expenses like this i.e. my phone bill?

As an aside, some people say it's wrong to use the word "manager" when working as a contractor. So what then do you call it? This is more of a consulting firm and the actual work has been contracted out on several levels. The "managers" official title is "president of the consulting firm".

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    I think "supervisor" is the most applicable word of you want to refer to the person who directs what a contractor does. Oct 1, 2021 at 1:09
  • The term contractor could be confusing if you’re not actually working in construction.
    – AsheraH
    Oct 1, 2021 at 8:18
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    @AsheraH that must be a cultural thing, widely used term in the UK.
    – deep64blue
    Oct 1, 2021 at 12:34
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    @AsheraH And in Australia. Oct 1, 2021 at 13:08
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    @AsheraH, I'm referred to as a contractor while doing software development in the US. It's pretty common here for any "gig" worker to be considered a contractor. Oct 1, 2021 at 19:00

2 Answers 2

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It is absolutely normal, and very much above board. You maintain a paper trail, and everyone is happy.

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  • Just invoice them without any proof. If they ask for it, sending through a screenshot of the single line entry in your phone bill should be enough. No need to provide all your phone log information. Oct 1, 2021 at 6:49
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Assuming that the company trusts you to be honest: They can't just hand out £15 but need some invoice for tax reason. If you give them a piece of paper that you paid £15 in phone charges, that's enough for the company for tax purposes.

On the other hand, when you do your own taxes, and you have no proof of the expense, the £15 will be seen as profit and you have to pay tax on it. Still, better to get £15 and pay tax on it than not to get £15.

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