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I recently left my job where I had been working for around 8 months. When I was leaving, I had a short meeting with the managing director where she offered to give me a letter of recommendation.

It has been around 2 months since I left, and I really need to get the recommendation from her but I'm not sure how to ask. Does anyone have any suggestions on how I can write an email requesting a letter of recommendation?

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2 Answers 2

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You're overthinking this.

Hi $MD_NAME.

When I left $COMPANY_NAME 2 months ago, you kindly offered to give me a letter of recommendation. While I didn't need this at the time, it would be very helpful if you could write that for me now.

Hope everything is still going well at $COMPANY_NAME.

Thanks,

Tango

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"Hey previous MD - Sorry to bug you, I've been a little bit busy with all the recent changes - I know we talked about a letter of Recommendation - I've checked my emails and my files and I can't seem to find it - did you send it through? If so, can you resend it, or if not - can you send it through now? I'd really appreciate it.

Hope everything is going well on your end"

Simple, polite, puts the fault on yourself (people are more obliged if they don't feel they are being blamed) and it's conversational.

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    Respectfully, do you often craft your writing as long sentences broken up by multiple dashes? Makes it very jerky to read, at least for me.
    – InBedded16
    Commented Dec 4, 2023 at 22:28
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    @InBedded16 - all good, often I do. It depends on the context and the style - for more informal communication (like this) or an off-hand email to someone you are on good terms with, it's how I'd do it. Commented Dec 4, 2023 at 22:47
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    Personally I try to avoid "sorry". Maybe they like the mail, and now the tone is already set. That is super generic advise, sometimes you should use sorry, but I try to set the tone positive and "sorry" doesnt do that :)
    – Martijn
    Commented Dec 5, 2023 at 11:29
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    @Martijn that depends on location. question is tagged UK, so "sorry" is commonly used
    – Aaron F
    Commented Dec 5, 2023 at 13:48
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    While I do generally agree that people appreciate when others take the blame/responsibility and leave them off the hook, this specific example struck me instead as leaning towards "passive aggressive" and it actually seems to imply that an agreement to write the letter was struck and the MD failed to follow-up, when it's just as possible that MD made an offer to write the letter that OP did not fully and enthusiastically accept/request. I think it would be better for OP to assume their fault was in failure to properly request the letter than the suggestion that it's been lost. Commented Dec 5, 2023 at 14:48

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