My contract states that I must give 4 weeks notice in writing to end my contract. The issue I am facing is one of logistics. My boss works schedule is hectic, he either working from home, liaising with clients or working from the office. I am located at a client site far from his location. What should I do to deliver my resignation letter?

3 Answers 3


I would give him the courtesy of a telephone call informing him that you are handing your letter of resignation in and then ask him if he would like a hard copy or via email. If he would like a hard copy, simply ask him where he would like it sent.

Most companies will consider the clock to be starting from when you have this discussion (and ensure you date your letter with the same date)

You can always put a read receipt on the email as a substitute to the delivery receipt on the snail mail

  • 1
    Email is normally acceptable in most companies. My contract says the exact same thing, that notice has to be given in writing, but both my boss and HR are based on a different continent. In the end they mostly want a record of events so it doesn't come down to hearsay if anything is contested afterwards.
    – Ryaner
    Mar 14, 2014 at 15:12
  • Thank you for your responses. I have a clear picture of my plan of action. Mar 15, 2014 at 2:38
  • You can also print out the letter, sign it, and scan it. This will give you a digital copy you can forward to all parties involved.
    – Donald
    Mar 16, 2014 at 8:24

Mike's answer is already a very good one: call first and ask the manager how he would like you to proceed.

Depending on your place of work and your relationship with both your manager and your current employer, you may want to cover all bases to ensure that your resignation really arrives and to be able to prove it. Email is often acceptable (it is "in writing"), but you may want to go the old-fashioned way of sending a snail mail letter. An email can always end up in a spam folder - or be claimed to have ended up there. If you want to be extra safe, you can send the letter by registered mail, so you have proof your manager or at least his assistant received the letter at a given date.

This may be over-thinking the issue. Nevertheless, managers have been known "not to receive" a resignation. You don't want something like this to delay your starting at your new place of employment.


email is sufficient. Keep a copy of the email you send, and cc: yourself at one of your personal email addresses, and cc: HR. Nothing more is needed from a legal standpoint.

From a courtesy standpoint, talk to your boss of course, give him/her a heads up.

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    Do you know details of the contract or local laws the OP is subject to? Your claim is very bold, maybe you could give it some substance, with a source?
    – CMW
    Mar 14, 2014 at 20:25
  • the OP says what his contract states. Based on that, this is all the OP needs. Mar 14, 2014 at 20:34
  • 1
    'In writing' for example may not necessarily cover email. Please see this comment. The 'why' is always an important part.
    – CMW
    Mar 14, 2014 at 20:39
  • After looking at this some more, the way it is right now, your answer doesn't add anything substantial that isn't already covered in the existing answers, except for claims of legal necessities.
    – CMW
    Mar 14, 2014 at 20:42

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