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Recently 2 months back I gave an interview at a software company. Soon after that they told me I cleared the interview and asked me to fill certain forms.

However, after hearing my expected salary, there was no reply from HR. When I called him to ask the status he told me X, which is slightly greater than my current salary, is their maximum offer. After several negotiation rounds we both settled on amount Y.

He still didn't send me an offer letter, so I asked him what the issue was. He told me I had to give a couple more interviews for amount Y. I again gave the interviews he then again asked me to fill the same forms but this time he asked me for salary slips and an appraisal letter.

Now it's been 2 months since I gave the first interview and one week has passed since the second interview.

My question is why did HR repeatedly ask me for details and yet show no interest in giving me an offer? My second question is should I follow up with them again or should I wait for their response?

  • hey all just to give the update I have joined the same company and now gave a reference for a friend, the hiring manager told me he is not considering my friend since the demanded compensation was above the company's average for X years of experience. Now I think that the same could have been the case with me; so that's why I didn't got an offer earlier with the company. Anyway lesson learnt "Keep moving Keep Looking". – krishna_oza Aug 12 '14 at 4:05
  • congratulations. Hopefully you make the lost time back in overtime. – Tasos Aug 22 '14 at 2:28
  • sounds pretty inefficient, couldnt they save time with just coming out up front in the first place?? save everyone a lot more time if you're willing to accept Y in the first place. Now they have you presumably 2 months later than they should have had. Employees cost some but also make with revenue from business otherwise why hire them?? – Brandin Aug 22 '14 at 5:59
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It sounds like the situation is as follows, please correct me if im wrong here, - First sets of interviews went well and they gave you a number (salary) keep in mind if someone tells you a number that is not an official offer. Did you get a letter with that number on it? - You went back with a counter off, came up with a new number (still presumably not an official offer) but were told more interviews were necessary to make such a number a reality. - You went back for said interviews and have not heard back as of yet.

I see a few things that could be the case.

  1. Its only been a week, give them some time to discuss the issue at hand and assess what they want to do. This is what I think the case is.

  2. They dont want you at the price you are looking for. If this is the case I would be surprised if they simply say nothing to you although I know many people who this has happened to. The unfortunate fact is sometimes with big companies things get lost in the paperwork.

  3. There was a miss communication internal to them. This could also be a likely case in which case I would give it another week or two and call them to follow up.

To directly answer your question, that was most likely HR doing their due diligence. It sounds to me like when you asked for more that put you in a different position in the company as apposed to simply a higher pay at the initial position. In this case it is no surprise HR made you fill out more paperwork. Yes it is extremely common for HR to require a lot of seemingly useless paperwork, this is mainly to cover a variety of laws and things that companies must comply with.

As for following up I would say 3 weeks is the max it should take them to get back to you and if you hear nothing by then call them and see what is going on.

  • a verbal offer ie we will pay you "y" is a verbal contract - yes you normally have a written confirmation – Neuromancer Jan 18 '18 at 11:05
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Is it a HR job or a Software type Job?

If it's HR and you negotiated a salary they should have confirmed your position there and then. You shouldn't be calling after X amount of time only to find out that you need to go for an interview again. Sounds a bit odd.

If it's a Software job then its not really HR's job but the Managers Job for Negotiating and getting back to you ASAP.

Usually its only one or two interviews but some jobs require up to five.

I had a similar experience. I applied for a job directly to a company and it took 2.5 months for a reply. I went for the interview and shortly after I received an email from HR saying "Thank you...", and "We will let you know in a Week". I received another email after 2.5 months to say "Sorry but ...".

Personally, If i apply for a job directly and not through an Agency i don't bother if they respond or not, nor i call back for updates as it's their responsibility not mine.

I'm not saying that's what you should be doing, but what it stands to show is that in situations like these, it portrays how a company functions.

  • It's a software product development company and has a very good reputation. Also they wanted me to work for one of their client which is also a very giant company. Last week he asked me to submit documents and from my discussion with Project Manager it seemed I made it. I totally agree with you the best is keep looking, if they want you they will get back. Thanks for mental boost. – krishna_oza Mar 24 '14 at 10:17
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My question is why did HR repeatedly ask me for details and yet show no interest in giving me an offer?

Nobody here can really know why - it's just guessing.

Most likely they thought you were a good candidate and worth X, but may not yet have decided if you are actually worth Y.

Perhaps they are having a difficult time internally justifying Y. Sometimes that means they had budgeted only X, or that Y is outside their typical salary range.

My second question is should I follow up with them again or should I wait for their response?

It's only been one week since your last interview. Wait at least one more week before following up.

If the Y salary is outside their typical salary range, then it takes time to justify the exception internally. Try to be patient.

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Sad to say, it is standard practice in the software industry in the USA for companies to ignore applicants when they decide not to give a formal offer of employment. This is not a good practice, but it is standard.

If you haven't heard from them, they don't want to hire you.

There's a very small chance somebody has gone on vacation and forgotten to follow up with you. You can ping the HR person and ask for status. But if I were you I'd move on to other opportunities.

  • Just out of curiousity, how long a time should you give a US software company before you can expect they will not hire you? – Juha Untinen Aug 11 '14 at 11:36
  • @JuhaUntinen - If you don't hear something within a full pay period then something is up. – Donald Aug 11 '14 at 11:39
  • 1
    All industries not just software. – HLGEM Sep 19 '17 at 17:38

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