Recently, one of my employees booked a meeting with myself and the office manager (HR) to discuss details about a disability that may affect his work performance. He brought a note from his doctor which stated that he is "undergoing suicidal ideation for [an extended period of time], but does not pose any risk to others". He also stated that he is currently seeking further diagnosis and treatment for his condition.
We're a fairly small team and he has been one of the most senior team members. He has excellent technical skills and has not had any problems getting along with other members of the team, and as far as I know he seems satisfied with his position. The information he brought up was actually quite shocking to me. Even though we account for bus factor, losing him either due to quitting or his medical issues would be hard on the team.
Our meeting was abruptly cut short by an incident, and since it was the end of the day, mostly everyone left by the time it was over.
I did not get a chance to ask about accommodations, and he seemed quite uncomfortable bringing up the issue in the first place. Also since he is under going treatment (which requires travelling out of the city, as there are few doctors here for mental health), it might be a while before he fully understands his situation.
At this time, all I can think of doing is to perhaps allow more flexibility in his schedule to accommodate for possible doctors appointments.
What is the best way to deal with this situation? I have briefly discussed with the HR person but she wasn't too sure about how to go about this either.