I have read this question, but my issue is a little bit more specific: how do I get one person to not talk for as long in a scrum? I'm the scrum master. It's more than, "get to the point". It's how to do it in a scrum meeting. If you do not know what a scrum meeting is, please do not vote to close this issue.
THIS IS RELATED TO AGILE/SCRUM MEETINGS - NOT NORMAL BUSINESS MEETINGS
We have a person in our daily standup/scrum meeting that takes at least five minutes to say what they feel like they need to say. The person in question is the release manager. This person gives a near hour-by-hour play of what they did yesterday and what they plan on doing today. Everyone else takes about twenty seconds. What is the best way to get this person to make shorter updates?
What can I say during the meeting, that isn't rude, to let her know that she is going way too long? I would like to tell her in person rather than an email.
I feel as if the person has to overcompensate and tell everyone how much they work because they have to work weekends/nights when most people aren't working and using the systems.
Here is an example of the person's update:
"Today, I have a meeting with so and so at nine am..." when the person located in another country.
It is not relevant to anyone in the room. What can I say to get this person to understand why we having a meeting?
Here is a draft email I am thinking about sending out to the team:
It is my opinion that we are practicing scrum for scrum’s sake and there is no value in that.
These meetings are not for everyone to give a detailed, play by play, of their previous day’s work. We are currently doing “Round table status reports” without action items. If there were no action items for anyone after the meeting, there was no purpose to having developers stop working and gather into a conference room. Status reports and other communication can be done over email, instant message or a phone call.
Each team member presents three topics. This single aspect of the stand-up meeting is the most difficult to implement effectively.
- Yesterday: What did you work on since the last Scrum?
- Today: What will you be working on till the next Scrum?
- In my way: What impediments are you facing? You are presenting progress information in terms that are meaningful to the other team members.
Your audience is everyone else on the team – remember this is not a detailed status report to the team. Don’t let this become a meeting where someone has to ask probing questions in order to get a satisfactory understanding of your true situation. Give Concise crisp updates. Updates should be short and focused on the task at hand. It should take you less than a minute to say what you need to say.