I recently changed jobs and was assigned to a project at the new job that is in serious need of some stabilization and cohesion. The project has been in the works for 3 years and involves many different interdependent pieces which are being handled by different departments.
To come up to speed and do my part of the project, I've had to get information from each of the different departments and read some documentation. During this process, I've found that, due to a lack of effective communication, each department has a different idea of where the project is going and what needs to be done. Furthermore, the documentation is outdated and contains a great deal of false or misleading information.
Each time I bring up an example of conflicting documentation or information that I'm getting, the usual response I get is "Yeah, so-and-so has been out of the loop." or "I thought we decided not to do that. Maybe I'm wrong." or "That's old information. Ignore that piece of documentation". So, the team knows that there is a communication problem and that the documentation is bad, yet everyone is moving forward with their piece of the project as if all is well.
The project doesn't have an official Project Manager per se, but one of my superiors is sort of overseeing the whole thing, and he is very busy with other projects too. What I'd like to do is get everyone together in one room for a meeting and clarify all of the points of miscommunication that I've discovered, and make a plan going forward that we all can agree on. I have experience with this sort of thing and I have several good ideas that could really help the project. However, I feel that if I call a meeting like this, the "Project Manager" will be offended. When I've casually brought up the prospect of getting everyone together like this to him, he seems to want to avoid that. I also get the impression that he thinks meetings are a waste of time and that the lack of stability and cohesion in the project are not really a problem.
I don't want the project to be this much of a cluster f*ck, but I also don't want to rock the boat too much or come off as a new employee trying to take over everything. What should I do?