I recently got a new job (a little over 1 month ago) and in my letter of offer there was no mention of travel nor was there any mention of it in the job description. As of recently, I have been doing more and more "errands" for the department and they have all been local (i.e. less than 5 miles from the workplace; dropping off packages, picking up packages, etc.), but in the last week's time I have gotten some more requests to start doing more long distance errands (approx. 30-45 minute long errands (not including time to and from) which are important to my department: meeting customers, quality control visits, going to the state department's offices, going to other offices, etc.).
My main issues are as following:
- I am not getting any mileage or reimbursement compensation for these trips I have done.
- I am using my personal vehicle for running these errands.
- My personal vehicle is not intended for long distance drives (it is over 20 years old, has almost 110,000 miles on it, and there are a few items I have yet to fix).
I mentioned these issues in a quick moment with one of my managers (my true manager is on vacation at the moment) and he said the company will reimburse my mileage or I can use one of the company's operation's department automobiles if I get approved by the insurance carrier and he said we will go over it tomorrow. I have 2 issues with this "solution":
- If I use my personal vehicle: I only get gas mileage reimbursed (which is not a lot); I add further stress to an already stressed vehicle; and if, god forbid, anything bad does happen while I am on work time my insurance will not pay for it (I will have to do so). - I know this from family member's personal work experience.
- If I use the Operation Department's Automobile: I have to ruin my clothes (I work in a business professional environment: suits/button-up shirts and slacks) because the vehicles are horribly "maintained" (people have defecated and smoked in them); the vehicles are in horrible mechanical condition (the car will randomly shift to Neutral while driving, brakes don't work all that well, and it does not drive well); the Operations department might need the vehicles at any given time for jobs or other tasks (which will be given priority over my needs).
I know that the managers (which I use loosely) in the company all have personal company cars which only THEY use. However, I cannot seem to get a personal company car (I did not ask, but I strongly doubt it).
What is the "optimal" strategy to not perturb any manager/department and to not have to use my personal vehicle to run company errands nor the god awful Operation vehicles? What argument should I present to my "boss" for that strategy?
The company's VP will be at my office tomorrow to go over some items and work with me on some tasks. He really likes me and I do not want to ask and seem like I am going behind anyone's back, but it might be worth it. Also, I am salary non-exempt...if that matters.
I work in the US.