My supervisor rather often (every 1-2 days) comes to my (shared) office to discuss results with me, and these discussions can last up to 1h each. Recently my co-worker has addressed that these discussions are distracting her a lot and she can't concentrate.
I'm fully understanding of how this is annoying for her, but I am a bit of a loss about what I can to do help her with this, or whether she has just to accept this.
- Discussing in a meeting room / empty office is not an option typically since we are working at the PC where we need specific software installed.
- Toning down our voices is not an option or going to help.
- Moving discussions to my supervisor's office is done whenever possible, but he is also sharing with a co-worker on his rank level and thus we all agree that my office is preferable when both spaces are occupied.
I have tried explaining that I am not in a situation that I can change much as far as I can tell (and the points above concerned) and ultimately my colleague has already / will soon ask for a transfer to another office (on friendly terms with me I hope).
I want to be as conducive to a good work environment to everyone who is sharing the office space with me (surely someone else would move in with me eventually, space is limited). So ...
- What else could I do to avoid the disturbance to my co-workers?
- Does my co-worker rather need to accept the discussions every now and then as they are part of the workplace routine?
I have not yet addressed this to my supervisor, since I can't place / evaluate the issue yet (thus seeking help here). Since I am profiting a lot from our discussions (we are getting good work done and I am hoping to be able to benefit from it for my own career), I fear that bringing it up might reduce our interaction.