I will be leaving my current job soon, I already handed my notice in however I asked for it to be kept low key as I didn't want the whole office and my colleagues ask me why I was leaving etc (I don't enjoy the job and don't think its for me). So I have been told by the manager I need to let the office know now so they can start recruitment process.

I will be sending an email to all my colleagues letting them know I will be leaving soon. I would like some guidance on how to phrase this email. I'm sure it doesn't have to be formal, at the same time I want it to be short and sweet.

closed as off-topic by Draken, Masked Man, gnat, Mister Positive, JasonJ Jun 21 '17 at 15:41

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  • Have you secured a new job? – morsor Jun 21 '17 at 6:16
  • 6
    I'm voting to close this question as off-topic because we're not an e-mail writing service – Draken Jun 21 '17 at 7:01
  • I haven't secured a new job. Although I did apply for another job which is the lowest skilled job in the company. I'm not sure how to avoid answering this question. There are other things I want to do too. Such as travelling the world. How do I make this sound positive? – K.Dee Jun 21 '17 at 7:57
  • @K.Dee - It seems strange you have to let the office know, you are leaving, instead of the manager. You are not required to explain the reasons you are leaving. – Donald Jun 21 '17 at 16:12

So just keep it short and sweet.

Hi all.

Unfortunately I will be leaving <company name> soon - my last day is <whenever>. It's been a pleasure working with you all and I hope our paths cross again in the future.

If any of you do want to say in contact with me, [ give details of your phone number / LinkedIn / Facebook / etc here ].


K. Dee

The second paragraph is obviously optional, but keep the platitudes in the first paragraph even if you don't really mean them.

  • 6
    Drop 'unfortuantely'. – Brandin Jun 21 '17 at 8:13
  • @Brandin curiosity, why drop Unfortunately? I would have use it also. – Sebastien DErrico Jun 21 '17 at 13:29
  • @SebastienDErrico Try removing it and then re-read it. It is short, to the point and positive. Unfortunately 'unfortunately' just starts things off negative. – Brandin Jun 21 '17 at 13:55

I would not write "unfortunatly" or "sorry" or anything if you don´t feel that way. Try to find a positive phrase that concentrates on your personal growth like "find new challanges" etc. Thank you co-workers for working with you.

Then, get the mail signed-off by the Manager before sending - it´s easy to introduce unwanted subtext in these kind of Situations.

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