Questions tagged [email]

Questions about professional etiquette when communicating via email.

Filter by
Sorted by
Tagged with
6
votes
4answers
1k views

On formal emails, is it acceptable to drop the signature block after the first message?

I recently noticed that the signature block is usually dropped after the first message sent by anyone in an email correspondence. Is this standard convention? Is it safer to always include a sign-off,...
5
votes
3answers
2k views

Left out of team Lunch; how to handle this professionally?

My boss, for whom I have worked for a long time, invited all managers to lunch for their Christmas present at her expense (she says it is a work development tool) but tells me the email invite I got ...
3
votes
2answers
481 views

Can I put my business signature on my personal email?

In other words, include my title and the name of my employer in my personal email signature in my personal email.
9
votes
1answer
1k views

Polite way to ask someone to delete an official email I sent to them by mistake

I sent an email to a customer containing sensitive company information. Unfortunately, in CC, I added another person from another organization who is not supposed to receive the email. How can I ask ...
1
vote
2answers
636 views

Asking for email introduction of the new coworker to the whole group

We have a new temporary coworker in our lab (it is academia, but not academia-specific question). There are about 12 people working here. I would like to ask for a lab-wide introduction of this ...
20
votes
5answers
14k views

What to do when you're expected to respond to a mail involving several people, but you've expressed your position in person in the meantime?

Consider this scenario: A colleague from work (be it a boss or another coworker tasked with coordinating something) sends an e-mail to several people including you, whereby it's expected that all ...
2
votes
6answers
686 views

What's politest way of writing — if you don't get reply by some date, something will or won't happen?

My niece works part time in medical office. Many clients make time-sensitive requests to her, and she of course requires urgent replies. But they don't reply promptly, and her boss requires paper ...
6
votes
4answers
908 views

How to handle privacy when sending out an email blast

I want to inform all 200 owners of vehicles that the site office will be closed for one weekend. Access will not be affected. How should I send this email so there's no breach of data protection?
3
votes
4answers
790 views

Do I need to reply back to CEO Seasonal greetings email for everyone in company?

I am a bit confused with this situation. I have received the company's seasonal X' mas greeting from the CEO in my company email, which she sent to everyone. Is it appropriate to reply back in ...
9
votes
2answers
784 views

How to write a counter offer email without coming up as rude?

There's a company in middle east which is interested in me. I refused a job proposal from them 7 months ago and now I decided to join them and they made me a better offer but still low for such a big ...
5
votes
5answers
1k views

Asked a lot to a coworker. Should I apologize?

So this is the situation: I work on a product delivered by A, and I have a lot of questions on the product. I usually go to A's desk (far from mine) and ask, or sometimes by mail with a list of ...
1
vote
2answers
254 views

Send email with roundups and adjustments after negotiations?

I am not good negotiatior, I can perform badly at conversations depending of the quality of rest in the previous night (it can be poor after workouts or after some exciting events or reading) and some ...
0
votes
2answers
325 views

How to send a professional email asking for an update? [duplicate]

I usually say something like Hi, Any update on xyz? Thanks. Is this good enough to use for professional emails? I'm talking about sending email to people/department in a completely different ...
23
votes
14answers
13k views

Sending department-wide non-work emails to colleagues. Is it rude?

I really would like to send an email to all the colleagues working in my department about tomorrow's strike and the recent UN report about climate change with some links in order to raise their ...
-4
votes
1answer
141 views

Changing Cover Letter/Cold Email Introductory Phrases [closed]

What are the best or potentially more "eye-catching" or fitting phrases or synonyms for the opener "I am interested in... {insert subjects related to the firm you are cold-emailing/writing a cover ...
40
votes
12answers
11k views

What's the politest way of writing when you have not received a reply? [duplicate]

Some counter-parties don't reply promptly, and my boss requires paper record like emailing them again e.g. after 7 business days additional to follow-up calls. My boss and I think my writing is very ...
5
votes
4answers
679 views

Should I respond to feelers for companies I'm not interested in?

A friend of mine recently did me the favor of spreading the word that I'm looking for a job in an online community of CTOs. I've received a few feeler emails from a few companies thanks to his ...
5
votes
3answers
600 views

Senior colleague doesn't respond to my emails

I have a senior colleague with a lot of insider knowledge. He has too much information to write down at one time so I make documentation as I come across issues that require his attention. He's been ...
80
votes
14answers
20k views

I'm being blamed for not responding to an email from a client that was directly addressed to coworker

I work in development and support for one of my company's products. I'm the only support employee, but there is another person that is above me. He's not technically a support employee, but he's ...
0
votes
1answer
368 views

Can I ask for salary break down while replying to letter of intent and other things?

I have received a mail from the company for whose interview I appeared a while ago. However, during interview I forgot to ask them questions such as breakdown (I know forgot the important thing). Day ...
1
vote
1answer
599 views

CC'ing my Boss's Boss

I'm wondering about asking to take an seminar related to my job, but I'm concerned my "Branch MGR" won't approve due to the financial reasons. I'm debating on CC'ing her boss which is the regional MGR ...
85
votes
13answers
24k views

What can I do to avoid potential charges for bribery?

I am currently in charge of contracts for my employer. In the recent e-mail to the current holder of the service contract for the company, I casually stated that I wished to have a few Bonsai trees ...
1
vote
2answers
373 views

What to write in email to boss asking for counter-offer? [closed]

I need help how to format an email to contact my boss. My current situation is I have been offered a job from another company but I will need to relocate(which I don't mind). The only thing that will ...
8
votes
5answers
1k views

Manager is demanding everyone's email passwords - how to proceed? [duplicate]

My manager told all of us today (~10 person team) to make a paper list of our work email passwords for him. Someone else told him he can get it from IT, and he said IT wouldn't let him have them. How ...
-5
votes
1answer
131 views

Ask new quesion in email, start a new email with subject or reply to old email thread? [closed]

I want to ask a new Question on email, but I don't know if I need to start a new email with subject, or ask a new question through replying to old email thread. How to know which option to act?
7
votes
6answers
1k views

Is it impolite to write an e-mail mentioning who asked the question?

Recently I was asked by my manager during a meeting to ask a question to another co-worker by e-mail. I mentioned in the e-mail "Mr. X would like to know (question)...", to which Mr. X complained to ...
7
votes
1answer
305 views

Forwarding voicemail over email

My workplace sends voicemails as a file to your email when you miss a call. How does etiquette differ when forwarding emails versus voicemail? For example, could I forward the voicemail to another ...
1
vote
1answer
176 views

Keeping proof of requests from coworkers

If a colleague asks me for something (for example to show them how to use something), is it ok for me to ask them to send me an e-mail with their request, and then for me to answer them also in ...
0
votes
1answer
107 views

Email seeking expected job level change [closed]

I have been working as a software engineer in a company. I love my company, my job and my manager. Outside my regular works hours, I have also been helping my team by developing some automation tools ...
5
votes
7answers
1k views

Unable to enroll in insurance now because of typo in email address

My company recently switched insurance providers and the emails with instructions on how to choose your options (health insurance, disability, etc) weren't sent to my correct email. There was a typo ...
4
votes
2answers
1k views

How to respond when a recruiter asked me how I feel about the interview and told me they couldn't make a decision right now?

I just had my second interview about 10 days ago. Today I finally (the follow-up was expected to come up in 7 days actually) got an email from the recruiter in which the recruiter started by asking me ...
41
votes
4answers
16k views

Potential new partner angry about first collaboration - how to answer email to close up this encounter in a graceful manner

I'm a in-house translator at a company. We sometimes test new freelance translators to help us when we are short of in-house resources. One of our criteria for collaborating is to have the same tool ...
2
votes
2answers
2k views

How to professionally tell someone to send better emails or use Slack?

There's a remote based colleague who has one of the worst email etiquette I've ever seen. He frequently initiates emails with all the text (usually 100-150 characters) in the subject. In email chains, ...
8
votes
4answers
671 views

Ethics of using email of high profile contacts wrongly displayed at group email

Summary: Got access to email of people I would like to contact by an accident of the sender, is it ethical to contact them? A few years ago I attended an important event. The invitation was sent by ...
3
votes
2answers
147 views

Should I attach my resume and cover letter as 2 separate files or combine them into a single file? [duplicate]

I am using online job portals to search for suitable opportunities. I think that, since the website is visited by several employers, there is no point in uploading a cover letter to the website's ...
5
votes
1answer
984 views

Should I put “intern” in my e-mail signature?

I'm currently employed as software developer intern and I'm in the process of evaluating different products for my company. For this reason I need to communicate with external companies through e-mail....
-1
votes
2answers
281 views

How long do I need to wait before sending a follow up email or IM to someone in my company when they are not replying? [duplicate]

An email was sent on Friday and it's now Wednesday and I have no response yet. I've seen this question asked about interviews, but this was to someone in the company I already work at. I wanted to ...
8
votes
7answers
1k views

Is it okay to contact the cto/ceo after the interview with a solution to his problem?

It's not the first time I did this. Yesterday I had an interview, the company uses cakephp 2.x, CEO talked about how they suffer performance issues and how it's hard to scale and they really want a ...
9
votes
3answers
689 views

Best practice for storing emails to protect yourself from potentially bad employers

Many answers to questions here involve creating a paper trail when things go south. The most convenient method is definitely emails. In order to protect yourself, you may need evidence of someone's ...
2
votes
1answer
199 views

How to proceed when a manager doesn't answer emails but reads them? [duplicate]

How would you deal with a operations manager who does not reply to emails which call for a specific actions. He was heard saying "if they need me they know where to find me".
-4
votes
4answers
471 views

How much we are responsible to read our emails? [closed]

This question is related to my other question How to ask my supervisor to read my emails instead of asking me? I used to believe as below and I expect the same from others as well. Reading my ...
6
votes
9answers
1k views

How to ask my supervisor to read my emails instead of asking me?

I am working in IT and I include my supervisor (Technical Lead) in emails whenever needed. I notify him through Jira tickets ( he will get email notification ) whenever something he needs to be aware ...
3
votes
3answers
527 views

Prospective job postponed by employer

Recently I went through interview process (3) for a job I really wanted. I receive an email follow up today from the employer, stating that they’ve decided to put the position on hold for now, and ...
17
votes
9answers
8k views

Share calendar details request from manager's manager

My manager's manager just sent all his teams an email to ask us to open our Outlook calendars to him. Our Outlook calendar should only contain events relevant to our job, no personal life. Opening a ...
1
vote
1answer
262 views

Phrasing an apology/ correcting possible misunderstanding

A couple of weeks ago I met a highly respected person in my field working in a C-suite position, during the smoking time outside, we chatted a bit, and he was interested in what do I have to offer, so ...
3
votes
2answers
439 views

Is it rude not to use honorific address in email to a person with a higher position from another site company?

When responding in a chain email where there is a discussion including our department manager and department manager from another site (different country). What I observed for my two years in the ...
6
votes
2answers
417 views

What is email etiquette while replying to questions from multiple people?

Me along with a senior member (Mr. A) in my team received an email (on Outlook enterprise) from the project manager (Mr. B) asking for our availability. Mr. A replied that he is availability & ...
2
votes
3answers
749 views

Email etiquette - How to deal with habitual splitters of email conversations (Outlook)

There are a couple coworkers who frequently respond to an email after other followup emails have been sent out in a thread, which fragments (splits) conversations and leads to confusion, ...
49
votes
6answers
22k views

How to politely tell someone they did not hit “reply to all” in an email?

It happens sometimes that somebody (likely) meant to reply all in an email chain, but (likely) accidentally just replied to the last person that sent the email. What is a polite way to inform them of ...
-2
votes
1answer
201 views

In a unionized workplace, what does an effective method of conducting union discussions look like these days?

Back in the 1950's, when my grandfather was in his heyday as a labor organizer, the meeting at the union hall was a big thing. If there was going to be two-way communication between the leadership and ...