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Questions tagged [email-etiquette]

Questions about professional etiquette when communicating via email.

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Thanking admin/HR for deadline exceptions

I just finished grad school at a large public university, although this question is more about workplace etiquette than anything specific to academia. Due to a combination of poor planning and ...
Duckrubber27's user avatar
0 votes
3 answers
362 views

How do I order signatures on a letter from my organization and 6 others?

I am writing a letter jointly from my employer and multiple interested organizations. The letter will feature the names of all heads of organisations but it will be using my employer's letterhead and ...
brokkr's user avatar
  • 109
7 votes
4 answers
5k views

How do I deal with offshore team who does not respond to my messages as they should or maybe it is not an issue in the first place?

I went through this question but the accepted answer did not adequately answer my question. Primarily it puts blame on the OP to be more considerate to the offshore team. It also assumes the OP is ...
TheTechGuy's user avatar
  • 1,673
-5 votes
3 answers
401 views

Is it unethical to show a letter to someone the sender does not know?

I recently recieved a letter about a personnel problem, I want to show this to a friend who might be able to advise me on response, is this unethical? The sender does not know about me doing this, and ...
J Username's user avatar
37 votes
11 answers
22k views

Is it rude to reply to an email where I'm not being addressed but was CC'd?

Sometimes I get emails where the emails says: Hi [SomePersonNotMyself] do you know what is causing this issue? This is an email CC'd to me but the person is not specifically asking for my help. ...
Lightsout's user avatar
  • 1,446
1 vote
4 answers
473 views

Email etiquette; Whether to reply to an email when delivered information I requested [duplicate]

Maybe a minuscule thing to worry about, but I am still curious. When people (especially outside of my company) respond to me with the information I requested, I send them a reply thanking them for ...
Guarneer's user avatar
  • 892
4 votes
5 answers
1k views

Is it okay to fix the spelling in the subject of an email I am responding to?

Every once in a while, I will get an email from a customer that includes a misspelt version of the name of my employer in the subject. Sometimes, the misspellings are very creative. These emails ...
Questionmark's user avatar
3 votes
1 answer
1k views

Meeting was rescheduled but I didn't receive an invite

A meeting needed to be rescheduled due to someone not being able to make it. There was discussion of a specific time, as if an invite was to be sent out. I didn't receive it. It could be an oversight ...
JosephDoggie's user avatar
1 vote
2 answers
2k views

Can I request email only communications?

I am on my way out of an employee contract. Done in two months. My employer has gotten increasingly more hostile and will guilt trip me over phone like "Do you know how much time I have given you ...
Anomus's user avatar
  • 11
1 vote
2 answers
1k views

How to apologize for sending wrong phone number?

I have embarked on a woodworking project and wanted to send my supervisor my contact details by email. I didn't hear back from her for a couple days upon which I inquired about the next steps again ...
Angelica's user avatar
14 votes
5 answers
8k views

Not Provided with Contact Info - Should I send a Thank You Note?

Context: I am currently a college student in my senior year. I have completed several internships, and am currently interviewing for full time roles. Yesterday I completed super day (final round) ...
Non Existent's user avatar
1 vote
4 answers
7k views

How to tell someone to Reply All in an email

My boss recently asked me to cc them and my other colleague in all emails that I send to our patrons. I've been receiving responses that are send to me only. Is it okay if next time i add "...
Bookholane Lekhooa's user avatar
1 vote
1 answer
466 views

How long to wait to send follow up email(s) for business communications?

I've found that emails that I write with a written suspense on them aren't answered any sooner than ones without a written suspense. Over time, I've tried to figure out how long to wait between ...
iwantmyphd's user avatar
  • 1,695
-4 votes
6 answers
948 views

How can I reply to a guy that came up with a rule out of his head for declining or deleting Prs

I created a PR on a specifict repository. A reviewer reviewed it but said that it was wrong. he left a big comment. I replied to his comment and then I deleted it. How can I reply gently and politely ...
Hani Gotc's user avatar
  • 395
0 votes
1 answer
443 views

"thank you" in an e-mail with additional doc

HR asked me to send an additional doc before the second meeting with a technical team. Should I write something like: "I am looking forward to my next interview" Would you suggest adding ...
AD23's user avatar
  • 9
0 votes
1 answer
869 views

How to respond to this email w/o blaming my former boss?

I recently started at this company as a contractor with a 3 month contract. At my 2 month mark, they requested to extend my contract due to my boss putting in his 2 weeks. I was NOT his replacement, I ...
sasha's user avatar
  • 21
81 votes
17 answers
19k views

How should I tell my colleagues that my last name comes first?

As someone from a culture in which the first name comes last and the last name comes first, it was always difficult for me to figure out how to correctly specify my name in an email. For example, say ...
JustOneCupOfCoffee's user avatar
8 votes
3 answers
4k views

How to communicate that someone is no longer employed at the company?

At my company, when someone leaves on their own or after being let go, an all-staff email is sent out along the lines of "Al is no longer employed by Company. See Bob for any work that you would ...
Forklift's user avatar
  • 461
-2 votes
2 answers
259 views

Should I reply to interview emails with unspecified dates?

I recently applied for a job and after two weeks I got an email in which the manager wrote: Due to internal repositioning of staffs we couldn’t get back to you earlier, but you can expect to be ...
Loga's user avatar
  • 3
27 votes
3 answers
9k views

Using [email protected] for professional communication

What image/impression does it convey if I use the admin email alias on my own domain? It is not a personal website but a product site and I run the server but I am also the founder of the company so I ...
ahron's user avatar
  • 1,690
1 vote
2 answers
330 views

Interview follow up after first round

I just finished an interview with an employee from a mixed-signal team which was scheduled for 30 minutes. The interview was split as a)background of the company b)my experience+motivations to switch ...
user124713's user avatar
-2 votes
2 answers
1k views

E-mail etiquette for addressing someone more senior than me who is providing support to me

I find myself often in such a situation where I am on the receiving end of a technical support conversation with someone older and more senior than me. In my culture, I wouldn't normally address them ...
GuarneerFPS's user avatar
1 vote
1 answer
495 views

How can I be sure and confident before sending an email my tone is assertive and professional?

I worked at a highly segregated academic environment based on hierarchy. As a nonnative English speaker, how can I be more sure and confident about my tone is assertive and professional before sending ...
Dendrobium's user avatar
-5 votes
2 answers
13k views

Can my email recipient see all previous emails in the thread if they were not initially included, or do they just see what they're included in?

Background: My recruiter forwarded me his email thread with a prospective employer. Question: Can everyone that was a part of this thread from the onset be able to see my correspondence with the ...
ITLR's user avatar
  • 3
2 votes
1 answer
763 views

Is it considered polite in Switzerland to send a follow up email if I didn't hear from the potential employer?

I've done an online job interview on Aug 27 for a job in the medical field in Switzerland. I think I did a good impression and the interviewers told me they would update me in a month or so. I've ...
KingBOB's user avatar
  • 563
0 votes
3 answers
633 views

What should be included in good email to send 2 weeks after final interview?

I have been applying for a high level job within a medium sized business. I was told there would be 2 interviews, of which I have completed both. It has been 2 weeks since the final interview with the ...
Noah's user avatar
  • 271
2 votes
3 answers
8k views

What can I say as a response to a rescheduled meeting by client?

I requested a client to reschedule a meeting which we had arranged previously via email, I apologized for the inconvenience as well and they sent me below reply email: No inconvenience at all. We ...
Uthpala's user avatar
  • 29
28 votes
6 answers
12k views

How should I respond to an email I'm copied on, when the person who is supposed to reply isn't replying?

I work for a logistics company, and we deal with the sending and receiving of packages. A customer has written in and explained that his package is damaged, and he has asked for the compensation to ...
Debbie Williams's user avatar
1 vote
1 answer
582 views

Should I follow up again for my dream job?

I applied for my dream job; the job that I have wanted ever since I was a child - back in April. These jobs come along very infrequently and this is the first time I have been appropriately qualified. ...
Noah's user avatar
  • 271
44 votes
9 answers
34k views

Replying to a group thread of welcoming me on my 1st day at new remote job

My supervisor started the e-mail thread of welcoming me to the team/department. Several team members has already replied (including the boss of my supervisor so I'm extra nervous) with a brief but ...
googlesheet test's user avatar
1 vote
3 answers
653 views

I didn't get a job, but I got the impression they didn't get my application. Who do I ask for feedback??

So this is something that has been eating me up the past few months. I applied for a position I was well qualified for, and had some of the 'nice to have' skills, but didn't get a call back. When I ...
Kendall's user avatar
  • 129
-4 votes
3 answers
1k views

Reply to an email to the person whose name is in parentheses

I got an email for a interviewing and the first person CC'ed someone like this; "I have copied in FirstName LastName (NameHere) who is the Hiring Manager" My question is how can respond my ...
Axis's user avatar
  • 173
1 vote
1 answer
282 views

Would it be OK/kind to send more than one reminder emails to a recruiter in Germany?

The scenario is something like this. Sent an email, sent a reminder email after it, got reply email after reminder email, sent reply to it. Now I am waiting for a reply again, would it be kind to send ...
Serkan's user avatar
  • 111
0 votes
5 answers
476 views

Had a 1-day virtual onsite (late in application process) and spoke to 9 people across 3 interviews. Do I send follow-up thank you emails to everyone?

The most amount of people I've spoken to in a day, for the same job application, has been four. Nine people is...a lot. Although it was great to meet the people I could work with, the prospect of ...
Bodrov's user avatar
  • 511
13 votes
5 answers
17k views

Replying to an inappropriate email by manager

There is a fresh joined candidate in our team and during screen share in a meeting my manager claims to have seen Netflix open in new teammate's browser window. As a result the manager sent me and the ...
chrono_tachy's user avatar
  • 2,415
-2 votes
2 answers
249 views

New Job Offer After Accepting A Temporary Reseach Position (New Grad)

I will graduate this May from my degree program and was recently offered a full-time role that would start in end of June. However, about a month ago I accepted a Spring & Summer 2021 research ...
Kay's user avatar
  • 407
2 votes
4 answers
7k views

Should I send a thank you email for a mail informing me I have been shortlisted for an interview?

I recently applied for a position and I received an email that I have been invited for an interview. The email suggests it has been sent to everyone shortlisted as it starts with 'Dear everyone,' and ...
user42's user avatar
  • 229
2 votes
3 answers
426 views

How to write an email after non-response from HR [duplicate]

Here's the timeline: 22 days ago- My resume got shortlisted for a role. I was sent a technical test. 12 days ago- I was informed I passed the test and that the executive assistant will be setting up ...
Rnovice's user avatar
  • 99
1 vote
3 answers
758 views

Can writing "inform" come out as impolite when addressing a superior? [closed]

If I am writing in email to a superior that I would like to tell him or her something, should I write ‘I would like to inform you about something’ or ‘I would like to let you know something’? Is using ...
Alan's user avatar
  • 69
0 votes
2 answers
1k views

Etiquette to reply to a 'Sorry, missed to tag you' email

One of our product owners had sent an elaborate email about TODO tasks to the entire team. Within a few minutes s/he realized that I was not included in that email and forwarded it to me with the ...
WonderWoman's user avatar
  • 4,173
14 votes
4 answers
2k views

How to deal with repeated, frequent harassment that is implicit (i.e., suggestive but not explicit)?

I’m the only female employee in my department, and I’m the youngest by at least 10 years. There’s an older guy in my department (50+) who likes to crack jokes and talk a lot. The type who would make ...
q-compute's user avatar
  • 794
23 votes
4 answers
11k views

Workplace etiquette: Reaching out to someone CC'ed in email

In my boss's recent email to me, he CC'ed someone who will be working with me in the future and asked me to connect with him. I am wondering what the proper workplace etiquette would be for reaching ...
Kay's user avatar
  • 407
-1 votes
1 answer
172 views

Not hearing back after multiple rounds of technical interviews [duplicate]

I applied at a relatively small but well-known software company as a software engineer and I had 4 rounds of interviews. My last interview was on Dec 18th and today is Jan 12th. I am currently working ...
Node.JS's user avatar
  • 1,916
4 votes
2 answers
754 views

Best way to schedule meetings with mix of internal and external people

I am required to send a VP and a CEO of a company an email to schedule a meeting with them, however I must also include 2 internal managers in this meeting. I can check the availability of these 2 ...
Brian.James's user avatar
0 votes
1 answer
373 views

Should I reply back to each get well soon mail after returning back to office?

If I am sick and out of office for a day or two. And if my colleagues have sent me wishes, Should I reply back to each "get well soon" email Once I return to the office? If yes, how should I ...
Akshay Vasu's user avatar
4 votes
4 answers
2k views

Would it be inappropriate to ask someone for their colleague's email/contact details?

For context, I was contacting a representative (person 1) from a certain company for media inquiries. Person 1 said that he forwarded my email to person 2, who is the more appropriate contact for ...
irhys's user avatar
  • 49
4 votes
3 answers
1k views

Is a work related Teams chat between two colleagues confidential?

Today a user asked a question in a private team (visible only for colleagues in our department) in MS Teams. This question referred to the rollout of a product. I needed some more information and ...
Marc's user avatar
  • 159
2 votes
2 answers
552 views

Forwarding a response email: Is it ok to correct your original message?

I rushed an email that my boss asked me to carbon copy him into and I accidentally carbon copied to his name <confluence url>. I think it might have auto completed as most of my emails from him ...
Malcolm Smith's user avatar
28 votes
6 answers
35k views

How should I respond to a potential employer thanking me for my application and telling me they'll be in contact?

I sent my application to a Professor for a PhD position. His secretary replied: Dear Mr Singh, Many thanks for your application. We will be in contact with you in due course. Yours sincerely, XXX XXX ...
Rishab Kumar Singh's user avatar
24 votes
10 answers
40k views

How to politely tell colleague to use respectful tone in emails

Once in a while I come across situation where I get email from colleagues (who are not my bosses or superior. In fact in most cases, I am at relatively senior position to them) where the tone is more ...
PagMax's user avatar
  • 19.3k