Questions tagged [email]

Questions about professional etiquette when communicating via email.

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6
votes
5answers
939 views

Manager is demanding everyone's email passwords - how to proceed? [duplicate]

My manager told all of us today (~10 person team) to make a paper list of our work email passwords for him. Someone else told him he can get it from IT, and he said IT wouldn't let him have them. How ...
-5
votes
1answer
118 views

Ask new quesion in email, start a new email with subject or reply to old email thread? [closed]

I want to ask a new Question on email, but I don't know if I need to start a new email with subject, or ask a new question through replying to old email thread. How to know which option to act?
-3
votes
0answers
100 views

Simple mail rule: Sender in my address book or not? [closed]

I have G suite at work. I wanted to set up a simple rule to determine if a sender is in the Address Book or not. Then depending on the result either send a canned response and archive mail, or do ...
7
votes
6answers
1k views

Is it impolite to write an e-mail mentioning who asked the question?

Recently I was asked by my manager during a meeting to ask a question to another co-worker by e-mail. I mentioned in the e-mail "Mr. X would like to know (question)...", to which Mr. X complained to ...
7
votes
1answer
299 views

Forwarding voicemail over email

My workplace sends voicemails as a file to your email when you miss a call. How does etiquette differ when forwarding emails versus voicemail? For example, could I forward the voicemail to another ...
1
vote
1answer
161 views

Keeping proof of requests from coworkers

If a colleague asks me for something (for example to show them how to use something), is it ok for me to ask them to send me an e-mail with their request, and then for me to answer them also in ...
0
votes
1answer
96 views

Email seeking expected job level change [closed]

I have been working as a software engineer in a company. I love my company, my job and my manager. Outside my regular works hours, I have also been helping my team by developing some automation tools ...
5
votes
7answers
985 views

Unable to enroll in insurance now because of typo in email address

My company recently switched insurance providers and the emails with instructions on how to choose your options (health insurance, disability, etc) weren't sent to my correct email. There was a typo ...
3
votes
2answers
1k views

How to respond when a recruiter asked me how I feel about the interview and told me they couldn't make a decision right now?

I just had my second interview about 10 days ago. Today I finally (the follow-up was expected to come up in 7 days actually) got an email from the recruiter in which the recruiter started by asking me ...
41
votes
4answers
16k views

Potential new partner angry about first collaboration - how to answer email to close up this encounter in a graceful manner

I'm a in-house translator at a company. We sometimes test new freelance translators to help us when we are short of in-house resources. One of our criteria for collaborating is to have the same tool ...
-4
votes
1answer
65 views

G-mail Group E-mail Administration in the Workplace [closed]

What things should be considered when granting access to individuals to add/remove members to g-mail groups for a corporate g-mail environment. This has come up within my organization in relation to ...
2
votes
2answers
2k views

How to professionally tell someone to send better emails or use Slack?

There's a remote based colleague who has one of the worst email etiquette I've ever seen. He frequently initiates emails with all the text (usually 100-150 characters) in the subject. In email chains, ...
8
votes
4answers
581 views

Ethics of using email of high profile contacts wrongly displayed at group email

Summary: Got access to email of people I would like to contact by an accident of the sender, is it ethical to contact them? A few years ago I attended an important event. The invitation was sent by ...
3
votes
2answers
132 views

Should I attach my resume and cover letter as 2 separate files or combine them into a single file? [duplicate]

I am using online job portals to search for suitable opportunities. I think that, since the website is visited by several employers, there is no point in uploading a cover letter to the website's ...
5
votes
1answer
779 views

Should I put “intern” in my e-mail signature?

I'm currently employed as software developer intern and I'm in the process of evaluating different products for my company. For this reason I need to communicate with external companies through e-mail....
-1
votes
2answers
177 views

How long do I need to wait before sending a follow up email or IM to someone in my company when they are not replying? [duplicate]

An email was sent on Friday and it's now Wednesday and I have no response yet. I've seen this question asked about interviews, but this was to someone in the company I already work at. I wanted to ...
8
votes
7answers
1k views

Is it okay to contact the cto/ceo after the interview with a solution to his problem?

It's not the first time I did this. Yesterday I had an interview, the company uses cakephp 2.x, CEO talked about how they suffer performance issues and how it's hard to scale and they really want a ...
9
votes
3answers
675 views

Best practice for storing emails to protect yourself from potentially bad employers

Many answers to questions here involve creating a paper trail when things go south. The most convenient method is definitely emails. In order to protect yourself, you may need evidence of someone's ...
2
votes
1answer
184 views

How to proceed when a manager doesn't answer emails but reads them? [duplicate]

How would you deal with a operations manager who does not reply to emails which call for a specific actions. He was heard saying "if they need me they know where to find me".
-4
votes
4answers
458 views

How much we are responsible to read our emails? [closed]

This question is related to my other question How to ask my supervisor to read my emails instead of asking me? I used to believe as below and I expect the same from others as well. Reading my ...
6
votes
9answers
1k views

How to ask my supervisor to read my emails instead of asking me?

I am working in IT and I include my supervisor (Technical Lead) in emails whenever needed. I notify him through Jira tickets ( he will get email notification ) whenever something he needs to be aware ...
3
votes
3answers
493 views

Prospective job postponed by employer

Recently I went through interview process (3) for a job I really wanted. I receive an email follow up today from the employer, stating that they’ve decided to put the position on hold for now, and ...
17
votes
9answers
8k views

Share calendar details request from manager's manager

My manager's manager just sent all his teams an email to ask us to open our Outlook calendars to him. Our Outlook calendar should only contain events relevant to our job, no personal life. Opening a ...
1
vote
1answer
242 views

Phrasing an apology/ correcting possible misunderstanding

A couple of weeks ago I met a highly respected person in my field working in a C-suite position, during the smoking time outside, we chatted a bit, and he was interested in what do I have to offer, so ...
3
votes
2answers
359 views

Is it rude not to use honorific address in email to a person with a higher position from another site company?

When responding in a chain email where there is a discussion including our department manager and department manager from another site (different country). What I observed for my two years in the ...
6
votes
2answers
406 views

What is email etiquette while replying to questions from multiple people?

Me along with a senior member (Mr. A) in my team received an email (on Outlook enterprise) from the project manager (Mr. B) asking for our availability. Mr. A replied that he is availability & ...
2
votes
3answers
708 views

Email etiquette - How to deal with habitual splitters of email conversations (Outlook)

There are a couple coworkers who frequently respond to an email after other followup emails have been sent out in a thread, which fragments (splits) conversations and leads to confusion, ...
49
votes
6answers
21k views

How to politely tell someone they did not hit “reply to all” in an email?

It happens sometimes that somebody (likely) meant to reply all in an email chain, but (likely) accidentally just replied to the last person that sent the email. What is a polite way to inform them of ...
-1
votes
1answer
200 views

In a unionized workplace, what does an effective method of conducting union discussions look like these days?

Back in the 1950's, when my grandfather was in his heyday as a labor organizer, the meeting at the union hall was a big thing. If there was going to be two-way communication between the leadership and ...
4
votes
4answers
586 views

Should I send a “thank you” message to someone who forwarded it to a colleague?

I would need some advice about the customs of answering with a "thank you" message to someone who forwarded my mail to a colleague. To give you more context, I was contacting this person for the ...
5
votes
2answers
3k views

What is a polite way to ask for a status update

For years, I have used the following technique to ask for a status update for requests I have made. If I have not received a response after at least 48 hours and normally more, I sent the following ...
0
votes
3answers
187 views

Abbreviation for bachelor's degree with minor

When describing the degree one has obtained or is pursuing (for example in an email signature), is there a way to include information about a minor in a cleanly abbreviated manner? For example, ...
2
votes
3answers
311 views

Is it OK to contact a company asking for the closing date of a position?

Main Question I am looking at a job opening that has been open for a number of weeks. There is no closing date listed on any of this company's job listings. Is it OK to contact such a company and ask ...
6
votes
3answers
1k views

Going away email

Tomorrow I will be completing my last day at my current organization (I had placed a two week notice). I am writing a "good bye" email to send to some friends and mentors that I've made over the time ...
98
votes
13answers
21k views

Should I use my personal e-mail address, or my workplace one, when registering to external websites for work purposes?

I need to register at, for example, oracle.com and docker.com to download some (free) stuff, etc. These accounts would be used only for the job I do at my company. My company doesn't have any ...
0
votes
1answer
381 views

How to write an email to inform the overseas colleagues that I return to work after the surgery?

Today I am back to work after having heavy surgery and a month of sick leave. I used to work with overseas colleagues and I'd like to inform them that I've come back to work. What is the best way to ...
141
votes
12answers
25k views

Is it legal for company to use my work email to pretend I still work there? [duplicate]

I recently quit my job due to the toxic work environment. My job involved email communication with our clients, and my boss has asked my coworkers to use my email to pretend to be me and talk to our ...
0
votes
1answer
445 views

Should I write follow up email to HR [duplicate]

I interview 2 rounds in one company. Both rounds were awesome. After the interview I didn't hear from HR then I called her after 3 to 4 day. HR said she will inform me within 2 days but again, I didn'...
2
votes
4answers
644 views

If I'm in IT, how do I get “gritty” about keeping my Outlook inbox clean? [closed]

When I initially began at my new job, I started making Rules to put "categories" (also know as tags) and "folders", but I was told by a senior member of the team that if I put things in folders, it's ...
40
votes
11answers
15k views

Is it professional to write unrelated content in an almost-empty email?

I am employed in a consultancy company and I work at the client workplace. Monthly, I have a client employee sign a timesheet to certify the number of hours I have actually worked. I then scan the ...
39
votes
7answers
20k views

Did I make a mistake by ccing email to boss to others?

I am a new (3 months) software developer in a smallish software company (10 people). I've been given a new project which has complex and poorly documented requirements, and I've been asked to speak to ...
0
votes
5answers
589 views

Why are my senior co-workers ignoring my reply on email chain? [closed]

Here is my issue. I'm on an email chain with a few higher ups. Yes, I understand I'm the grunt that does all the real work while the leader, "look at the bigger picture." But while they're busy ...
-3
votes
4answers
575 views

Professional language: Is “she” still the cat's mother? [closed]

I grew up in Yorkshire with the saying "She is the cat's mother", implying it is rude to use the feminine pronoun "she" in the third person. A rebuke especially directed towards children for having ...
0
votes
5answers
272 views

What to write in mail having resume [closed]

What should I write in an email when sending a resume to someone who has given me an email address and asked me to share my resume. Extra question(trivial): Should I attach my resume as a PDF or DOC ...
0
votes
3answers
1k views

How to write good mail to HR if I forgot to bring swipe card [closed]

I forgot to bring swipe card while coming to office. So I want to write mail to my HR but not getting proper words or good sentence to write mail. As of now I have written Hi Maam, Today I forgot ...
0
votes
4answers
508 views

No response to job application. When should I give up?

I suspect I already know the answer to this question, but I feel the need to ask anyway, to get some sort of closure. I applied to a job that I was very excited about a few weeks ago. Two weeks later ...
89
votes
11answers
24k views

How to deal with an incendiary email that was recalled

I recently received a critical email from someone who works at a company I deal with. It made a number of broad and inaccurate criticisms of some work I'd done. Copying in several managers for good ...
18
votes
7answers
4k views

Are one-line email responses considered disrespectful? [closed]

I keep on receiving emails that are more like a text message rather than emails and I find this disrespectful as I am always taking some extra time to write my emails in a professional form and manner....
1
vote
1answer
422 views

On-boarding email asks for soft copy and not scanned copy - isn't that contradictory?

As part of the on-boarding process at the new company that I'm about to join, the email asked for soft copies of certain documents/photographs. One line of instruction that got me confused was this ...
3
votes
2answers
653 views

Numbers in your email address [duplicate]

In case the name.lastname@ of an email is already taken, is it ok to add one or two numbers after your last name? Are people and employers going to notice such a thing? Is it still professional to ...