Questions tagged [email]

Questions about professional etiquette when communicating via email.

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39
votes
11answers
19k views

How to react to an unusually informal first contact from a recruiter

This question is mainly aimed at french speakers. I just received on my personal mail-box a proposition for a job from a recruiter. This recruiter got my e-mail address from the linkedin website. ...
5
votes
2answers
6k views

How can I introduce myself as well as request help from a colleague?

I will be contacting some colleagues at different locations and effectively requesting some of their time to greatly assist a project I am working on. Given their other responsibilities, I am not ...
4
votes
3answers
18k views

How long should I wait for an e-mail when applied for an internship

I am a student and applied for internship in 4-5 companies few days ago. But, I haven't received any response so far. So, my questions are: How many day should I wait for an E-Mail before assuming ...
28
votes
4answers
9k views

What is the benefit of a standard Corporate Email Signature?

Many businesses have more-or-less standard email signature formats. Some go so far as to dictate font pitch, font selection, spacing, etc. Others only ensure that your name, title, and contact info is ...
24
votes
10answers
4k views

How can I deal with co-workers that send me a lot of off topic emails?

A few of my colleagues have a tendency of sending a variety of off topic emails, ranging from the usual "funny" stuff to serious, but still not work related stuff. I really don't like that, my inbox ...
17
votes
5answers
40k views

When emailing my boss, is it OK to use his first name in the greeting?

Suppose my boss's name is John Smith and in person I address him as "John". Is it better to start the email saying Hi Mr. Smith or simply Hi John I know it's somewhat minor, but I want to avoid ...
14
votes
7answers
4k views

What are practical ways to deal with “Reply-All” happy coworkers?

Some people use reply-all a lot. Oftentimes as a default reply rather than only when appropriate. This can result in a large volume of email which is unrelated and unnecessary and add additional ...
6
votes
3answers
25k views

I missed a meeting because I misread the email how should I approach this?

So, I don't have many meetings but this was one of the first more important ones yet I happened to misread the email. So that's fine and all but on top of that I had soaked my phone in water so when I ...
5
votes
2answers
34k views

Respond to an email which I believe I received by mistake [closed]

I received an email from one of my colleagues (we aren't personally acquainted) on some irrelevant topic. First I thought that the email was sent to some large group including me, but it was sent to ...
2
votes
1answer
483 views

How to improve communication between manager and employee to improve productivity?

This is not my situation, but something I am witnessing and was asked to help with. So, suppose that I lead a small team. I communicate and provide details on tasks to team members via email. One of ...
31
votes
4answers
12k views

How do I politely remind the COO of a company to respond to my previous email?

I am expected to join their company in the next few days. It's a small company of about 50 people and there is no formal HR department. I've been communicating directly with the COO so far. There ...
14
votes
3answers
7k views

How should I handle same name email mix-ups? [duplicate]

I recently started working with a large company where someone shares the same first and last name as myself. I have been receiving a lot of technical emails that should be addressed to the other ...
10
votes
7answers
13k views

Replying to an email with others CCed

When replying to an email with others CCed in it, do I address the sender only, e.g. Dear Sam, or address everyone, e.g. Dear all?
7
votes
3answers
1k views

How to communicate with a boss in a different time zone who is not an email person?

I am currently volunteering as a corporate English coach (of some sort) at where I work now (the COE of an industry leading IT infrastructure provider in China). Recently during a training session a ...
6
votes
6answers
4k views

Should I send a “thank you” email to a colleague in the same office?

I was temporarily relocated to a different location by my company and people at the new location have helped me to set everything up. I interrupted one colleague a couple of times because of minor ...
5
votes
2answers
206k views

How do you send a job acceptance email?

I'm curious about the protocol here. If you are offered a job and supposed to reply by email. When I looked online, I see stuff that looks like formal snail-mail letters, i.e like this: Your First ...
3
votes
2answers
11k views

I followed up with the HR regarding my onsite interview. I did not get a chance to ask for timeline during the interview. Did I commit a blunder?

I know a lot of questions have already been asked regarding the amount of time one should wait before following up on an interview. My case is a bit different. Timeline : Had an interview on Friday ...
3
votes
2answers
5k views

How to correct being mis-gendered through email correspondence?

I occasionally deal with being mis-gendered as female by clients at work with whom I only ever correspond with through email. Since their only interaction with me is seeing my name, Alister, and the ...
1
vote
2answers
2k views

Is it ok that I've used email to send my two weeks' notice?

I'm a student operator at a small school associated business. I was planning on giving my boss my two weeks notice at the end of the week this past Friday because it would be nice and neat to have my ...
-4
votes
1answer
2k views

is it better to use gmail or email@mydomain.com in a CV? [duplicate]

Is it a better idea to use my gmail or me@mydomain.com in a resume? I have a spooky domain name, similar to codinghorror.com, it's about programming and stuff too, and it is very well designed, it ...
11
votes
4answers
23k views

How can I decide if I should use a title (Mr./Ms.) when e-mailing a prospective employer?

I have been corresponding with several potential employers, but I'm not sure about the appropriate way to address the representative. How should I determine how to address them ("John", "Mr. Smith", "...
7
votes
4answers
6k views

What can I say in place of “Thanks” at the bottom of an email when it doesn't make sense?

Kind of an oddly worded question, allow me to explain. Once I am finished running reports, I email my boss to let her know what needs to be changed in the system. My email typically looks something ...
7
votes
2answers
1k views

How do I handle my personal email address spreading like a virus at work?

My personal and work email addresses are very similar, first.last@company.com and first.middleinitial.last@gmail.com. About a year ago I temporarily lost access to my company email address and ...
6
votes
4answers
19k views

Response's 'respectfulness'/etiquette for an email that does not ask for a reply

When a superior emails me to 'let me know' of something (e.g., Dear Bob, I'll be absent of the Tuesday meeting because of x.) I don't know what response has a proper tone, or if it's just OK to not ...
6
votes
6answers
3k views

Job offer negotation: trying to communicate over email, but employer keeps calling on the phone

I interviewed with a company for an engineering position and I got to know that they will be extending an offer. Since then, the exchanges between me and HR have been frustrating: First they called ...
6
votes
9answers
1k views

How to ask my supervisor to read my emails instead of asking me?

I am working in IT and I include my supervisor (Technical Lead) in emails whenever needed. I notify him through Jira tickets ( he will get email notification ) whenever something he needs to be aware ...
6
votes
3answers
2k views

Should I answer a question if it is not directed at me?

I was CC'd on an email today asking to identify the name of a database table for our data modeling group - this person has the right to know this information, and I was planning on answering their ...
6
votes
2answers
7k views

Under what circumstances to send a “you're welcome” email?

This is related to the question When to send a "thank you" email. I understand that if an email simply says "thank you" it requires no reply. I'm wondering if it is appropriate in certain situations ...
6
votes
2answers
6k views

When applying to a job via e-mail what do you put in the message?

When applying for jobs I have 2 PDFs: a cover letter and a resume. I try to make them self contained as there usually isn't places for additional information. When the application procedure is to e-...
5
votes
2answers
39k views

HR manager offered job over the phone, but didn't follow up [duplicate]

Last week, a HR manager called me to offer me a position and told me that he would email me a letter of confirmation. However, it's been a week and I didn't receive anything. Should I call or email ...
5
votes
4answers
2k views

My past employer kept my email inbox and assigned it to someone else in the company

My most recent employer, a consulting company in the U.S., kept my email inbox open after I left the company. They delegated its use to the person now running that department. I had been at that ...
4
votes
3answers
1k views

Email Etiquette: Carbon Copies and Blind Carbon Copies [closed]

I am familiar with the concept of Carbon Copies (CC) and Blind Carbon Copies (BCC). CC's are used as a means to inform individuals and keep them in the loop on a given topic. Replying to team ...
4
votes
4answers
447 views

Archiving work email on personal devices [closed]

I realized that there are multiple reasons for why I would want to retain access to my work email correspondence: In case I'd get laid off, or leaving on less than good terms. Having access to email ...
2
votes
3answers
321 views

Is it OK to contact a company asking for the closing date of a position?

Main Question I am looking at a job opening that has been open for a number of weeks. There is no closing date listed on any of this company's job listings. Is it OK to contact such a company and ask ...
1
vote
3answers
9k views

How can I ask to work extra hours to make up for a holiday?

I am scheduled to work fewer hours next week due to the office being closed on holiday for the 4th of July. I would like to email my boss to ask I can work a few extra hours each day to make up for ...
1
vote
1answer
10k views

Employer has not responded with interview time and date

Recently I received requests for interviews from two employers. Two days ago I replied with my preferred times and dates, but I have received no response. One employer said they wanted to meet me ...
1
vote
1answer
2k views

How do I reply to a late job opportunity?

Background I got a job referral from a friend about 3 months ago to work in a big company, let's say, company A. But last month, I received an offer from a startup (company B) after being referred by ...
1
vote
2answers
234 views

E-mail management question [closed]

There is an internal support type department in our company that gets bombarded with emails daily from staff. The support group is 8 people, each part of the same email workgroup on MS Office. ...
0
votes
3answers
1k views

Should I send a second follow-up email to schedule an interview?

10 days ago, I received an e-mail on a Friday from a potential employer offering me a Skype interview for a position I applied for. They said directly, "I'd like to speak with you this coming week," ...
0
votes
1answer
263 views

How To Request An Erronous Resume Be Updated Or Removed

Well I really messed up: A small batch of custom resumes were perfect and typo free, however, they were not converted to PDF correctly and as a result there was additional personal information from ...
0
votes
1answer
320 views

React to a mistake in the object of an email

Sorry for my english it's not perfect. I send an email to 700 people with a mistake in the object. I don't know how can i react. Is it good to send an other email with a mention (without the mistake ...
0
votes
2answers
689 views

Using personal email to communicate work related information

I am recently new at my job and have yet to be set up for remote access to the company intranet at home. The project communication is not urgent but the project is due near the end of next week. If I ...
-1
votes
2answers
4k views

How to send a interview reminder to recruiter?

I had recently met a company HR staff at a career fair that was very interested in hiring me and had taken down my contact details. They said that they will call or send me an email to arrange for an ...
-1
votes
1answer
780 views

Is using emoticons in correspondence with co-workers okay? [closed]

We have a few related questions in terms of potential employers and cover letters -- but how about when talking with your colleagues? Sometimes, emoticons really help convey a message (in my opinion) ...

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