Stack Exchange Network

Stack Exchange network consists of 175 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers.

Visit Stack Exchange

Questions tagged [expenses]

Questions relating to purchases that will be charged back to ones employer

2
votes
1answer
146 views

Should I try to schedule on-site interviews with companies located in the same city as closely as possible? What to do with travel expenses?

I will likely receive a couple of (2 or 3) on-site interview invitations from companies located in the same city, for the same week, if things go well. The city is rather far from where I live, ...
86
votes
13answers
21k views

Company paying for expensive flights - is there any precedent for re-allocating that money?

I'm being relocated to a different country in a few weeks. As part of the package, the company pays for 4 roundtrip flights (travel time is around ~20 hours) in business class (so I can travel back ...
658
votes
10answers
115k views

Potential employer flew me out for interview, cancels return flight

A company I was interested in just flew me out for an interview. It was on the other side of the country so they paid for my flight and hotel. Unfortunately, the interview went disastrously. I blew ...
3
votes
6answers
985 views

How to get out of paying company expense using my credit card

My company incurs a relatively large IT hosting cost every month. I provided my personal credit card to pay it when I joined because otherwise our service would have stopped. The company does ...
8
votes
3answers
830 views

Expensing unnecessary hotel and travel costs due to missed memo

I work as a permanent employee for an IT outsourcing company. I've turned up to work after the new year to find that the office is empty. It turns out that nobody can Bill the company giving us a ...
3
votes
4answers
476 views

I recently handed my notice in and they are not paying expenses

I handed my notice in on Monday effective immediately at my current employer as the job was not as described at interview stage. Rightly or wrongly I have withheld on handed my phone and laptop back ...
3
votes
1answer
277 views

Interviewed and did not hear back about travel expenses after more than a month

For the third round of interview at a well known financial company X, I was asked to visit their office location. But they did not buy me ticket nor they offered to buy hotel but they explicitly said (...
4
votes
2answers
452 views

Is it fine to quit after company spends for future business trip?

Me and my fiance are in the same team under same manager. The manager and the rest of the team is unaware of this. We plan to tell them 2 months before our marriage. We are not sure what happens after ...
3
votes
2answers
312 views

Is this foreign currency policy reasonable? [closed]

I've just had a discussion with one of our accountants. The only 'in policy' method of obtaining foreign currency is to use a local ATM. Purchasing currency from an exchange is not permitted, and our ...
0
votes
1answer
122 views

Should my company assume the cost of applying for the OPT STEM Extension? [closed]

To contextualize better the situation, I work in a San Francisco startup of 5 employees, which is in the process of getting a series A funding round, and had a previous seed round of around 3 million $...
0
votes
2answers
488 views

Should I still be paid for my expenses? [closed]

We are required to enter our expenses (and time) into an online system. Last Friday I had about $150 worth of expenses for travel that day. Apparently, our accountant said that the expenses were not ...
6
votes
3answers
463 views

Ask for quick response in job interview due to current job commitments

I have been offered an interview in 2 weeks time for a role in a different city. It is essentially the same as my current job except with a higher salary and is in a better field (for me). The ...
-5
votes
1answer
200 views

How to tip an Uber driver when the company is covering expenses [closed]

If an employee is sent somewhere by the boss/company via Uber and they are covering expenses, how should the employee tip the driver? Should the employee act as if he is taking his own ride, and tip ...
1
vote
3answers
606 views

Should I book a place on a conference when I know I will have resigned before attending?

On behalf of my current team - I have been accepted to present on our work at a research conference abroad. The cost of the conference will ~ $1500-$2000 once flights and expenses are accounted for....
-3
votes
2answers
740 views

Should I attend an expensive employer-paid training if I plan to quit soon?

I have been in my current position for nearly three years. I have found my skill set to be insufficient for my tasks, though this has significantly improved over time. My manager tried to integrate me ...
3
votes
1answer
304 views

Is it acceptable to claim delay compensation on business travel? [closed]

I travel a fair amount on business; sometimes this is paid for by my employer, other times by third parties. The travel (train/plane) tickets may be paid for on account or by me and then expensed. ...
21
votes
3answers
2k views

intern paid for strip club with client on company card, what to do? [closed]

Posting anonymously obviously...this is a very sticky situation. So I manage a sales team and an intern on my team often takes clients out, both during and after working hours. I just got an expense ...
1
vote
1answer
290 views

What is claimable and what is not? [closed]

I work in Michigan, USA, and a while ago me and my manager attended a conference in a different state, which was related to our job. And I forgot my suit jacket there on the chair when we left. ...
2
votes
2answers
692 views

Representation in a Meeting With HR

This question relates to UK employment. It is not about me (I'm self employed) but it does relate to someone who is known to me. This person has been summoned to a meeting with their manager and HR ...
5
votes
6answers
3k views

Who should pay my travel expenses? I'm a 1099 contractor going on a trip for my client [closed]

I'm a 1099 contractor to a full-time client in another state. They need me to meet with one of their customers (in another state) in order to try and drum up more work but they are requiring that I ...
2
votes
1answer
426 views

Reduce limited company expenses when no trading

I'm software developer in the UK. By October last year I became a contractor and completed two assignments (2 to 3 months each), using my new limited company. For the last 3 months I was not working ...
3
votes
1answer
561 views

When is it appropriate to ask for overnight accommodation?

The company I'm working a summer job with has requested that I attend a training day in a month's time. I'm quite happy to attend the training day - it looks valuable. However, it starts at 09:40am, ...
-4
votes
4answers
393 views

Charging expenses for an room that would otherwise stand empty [closed]

We rent an office with a certain number of rooms, and then rent rooms to projects (or working groups; independent budget entities) within the organization. One of our projects would be happy to use ...
2
votes
1answer
327 views

Reimbursement of professional association fees when job hunting

I have been working for my current employer for a bit more than 2 years and I am now job hunting outside of this firm. I am currently moving to the 2nd step in a 3-step interview process at a ...
2
votes
4answers
635 views

How can I persuade my boss to let me compensate for his expenses?

Today my boss said that he spent quite a lot of money talking to me over the phone (~ $200), but he noticed it after a few months. I used a SIM card from another region, and the calls were ~10 times ...
3
votes
3answers
362 views

Is it normal for companies to provide a relocation allowance? [closed]

I have just accepted my first job abroad and I will have to move around various AirBnB and hostel forms of accommodation for the first few months as I do not have enough money saved up to pay for the ...
2
votes
1answer
282 views

Should I expense my personal car accident? [closed]

While specifically getting office supplies for my office I had 2 punctured tyres, had to tow the car and replace the tyres. Since the trip was exclusively for work, should I ask for reimbursement ...
70
votes
15answers
18k views

Can I take a taxi or should I use public transport when the interviewing company is covering my travel costs?

I have been invited to an on-site interview for an entry-level position with a tech company. I live in Europe, and the interview will be in another European country, but the company is from the US and ...
22
votes
8answers
9k views

Would it be inappropriate to use my workplace's postage machine to mail my tax returns?

I work in the United States; would be inappropriate or otherwise wrong for me to use my workplace's postage machine to send a first class letter for my tax returns? I know that sending personal mail (...
7
votes
2answers
918 views

My company is forcing expense notes on me. How to alleviate that burden? [closed]

I'm an employee of a large multinational foreign company. That company has an office in Belgium1 (500-1000 people). Living in Belgium, my contract is actually with that Belgian branch. For the past ...
0
votes
4answers
278 views

How concerned about expensing the business should I be?

I've just started a new job, and as part of setting up my workstation I requested a new, larger mouse - as I've had experience with hand cramps with the standard small mouses that are everywhere. We ...
0
votes
1answer
329 views

Does an expenses-paid interview cover meals as well? [closed]

This is for a position in the US. The company is paying for the flight, cab, hotel expenses. The domestic flight is over 4 hours each way. Can I also claim the food expense during my travel and stay. ...
1
vote
2answers
213 views

Employer coverage for International travel [closed]

My company expects me to travel to Baja California Mexico 1-2 times per month to perform work, such work involves multiple destinations soon after crossing the international border approx. 4hrs of ...
1
vote
3answers
283 views

Relocation service is asking for more than initially agreed. How do I handle this?

I got a new job in a large corporate and they provided relocation (rent, flight tickets, etc.) to Ireland. Three months after I started working there, I asked for a breakdown of the relocation costs ...
0
votes
1answer
234 views

Claiming winter wear [closed]

I currently live in a tropical country and would need to travel to a colder place (5 degree Celcius) for business. So I have to buy winter wear to survive the cold weather and it cost quite a lot. Is ...
5
votes
3answers
10k views

Still haven't got my travel expenses reimbursement three weeks after interviewing. Should I contact HR?

I interviewed on-site for a company about 3 weeks ago. I got an email from the recruiter a day after the interview saying that the reimbursement has been approved. I still haven't received any money ...
13
votes
5answers
1k views

Should employer pay for an extra night abroad for Sabbath observance?

I work in Israel for a large American company and will be traveling abroad to a conference for work. The conference finishes on Friday, so most people will fly home on Saturday; but as an observant ...
5
votes
2answers
4k views

I just got a remote job but have to travel to corporate sometimes. Is it typical for the company to pay all travel expenses? [closed]

I have traveled for business all my life and companies have always paid for all travel expense. However, I have never worked remotely, so when I accepted the job, I did not think to ask if they cover ...
2
votes
1answer
628 views

Should I ask my current company to reimburse me expenses surrounding a flight cancellation? [closed]

I am a software engineer working as a contractor. In the contract with my current place, they have agreed to pay for my travel. Coming home from my first business trip to their office, my flight was ...
0
votes
1answer
156 views

What are some ways to get around an in-person final round interview (due to being out-of-state)? [duplicate]

So I'm actively looking for a new position, but unfortunately most of them are calling for a move out of state. At one company they invited me for an in-person, and I asked them if they'd be willing ...
57
votes
11answers
16k views

How to decline onsite interview due to financial reasons?

I'm from Eastern Europe and I've been applying to UK's companies for a graduate software developer position. I have been invited to face to face interview, however the company does not offer any ...
10
votes
1answer
4k views

How do companies usually cover travel expenses for final onsite interviews? [closed]

I'm in mid-stage interviews with a company in San Francisco. Currently I'm living very far from there, and I expect to get invited sooner or later for final onsite interviews. But I'm wondering how I ...
1
vote
3answers
533 views

Remuneration issues after international relocation [closed]

About 6 months ago I was fortunate enough to be given the opportunity to move abroad with my company. I have successfully relocated, but have encountered two problems related to remunerations: ...
-2
votes
1answer
187 views

Can I be forced to do off-site work during my notice period? [closed]

If I choose to resign from my current position and I need to give a month notice, can they force me to work anywhere other than my designated location of work in the contract? I am concerned that this ...
1
vote
1answer
252 views

If I give in my notice, am I still entitled to reimbursement on expenses owed? [closed]

If I give in my notice of leave, am I still entitled to reimbursement on expenses owed? The arrangement is typically a month gap so expenses incurred in this month are paid at the end of the next ...
13
votes
4answers
7k views

Should I Include Tips / Gratuities on Expense reports?

I am running a small company. We have a fairly liberal expenses policy - for example: €40 maximum per day for meals away from home Taxi fare home if working extremely late Pre-booked hotels when ...
3
votes
2answers
368 views

Should I be getting reimbursed for travel miles?

I apologize if this question is stupid or obvious, but I'm relatively new to the workplace. I just recently turned 18 and have now started traveling domestically and internationally to support our ...
24
votes
4answers
5k views

Out-of-town interview: will I raise eyebrows if I take a cab instead of driving my car to the airport?

I'll be flying to an out-of-town interview at a large US company for a senior-level technical position. They've told me I'll be reimbursed for expenses (and they're arranging the air tickets and ...
10
votes
7answers
4k views

Finding Out About Having To Pay Large Expenses Upfront

I work in the IT field and I just started working at a new company. One of the requirements of the job (which I view as a positive benefit) is to travel around the world handling client migrations. ...
22
votes
5answers
11k views

Declining offer and taking reimbursement for interview expenses?

I interviewed for a company. They liked me, I liked the company. The HR was really friendly and helpful. When they got to know about me coming by a bus ( since I do not have a car) from a different ...