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Questions tagged [meetings]

Events at work often involving others. There can be meetings for one's team, a department, a 1:1 with a manager or 1:1 with a subordinate if applicable. Questions here will usually revolve around handling meetings in terms of schedule, etiquette and other issues.

94
votes
12answers
20k views

How can I politely work my way around not liking coffee or beer when it comes to professional networking?

It seems that coffee is a staple of the workplace. So much that, in a previous workplace, it took 1 hour to raise funds for a new espresso machine as the current one broke down. Our culture is built ...
6
votes
3answers
1k views

Member of staff leaving and wants photos

We have 2 very popular members of staff that are leaving, and one has mentioned it would be nice to have some photo memories. Which is fine. However, the logistics of this is proving difficult. There ...
3
votes
3answers
250 views

Need advice on setting up meeting agenda

I work as part of a small team working on engineering product development. I recently got a promotion to a more strategic-focus role. One of my first tasks is to "redo" the agenda for a recurring ...
8
votes
5answers
1k views

How are you supposed to get any work done when the whole day is meetings? [duplicate]

I'm in a very small department, about 15 people, and we spend most of the day in meetings that aren't necessary, either all together, 1 on 1s, or 3-4 person groups. I usually only get about 30 minutes ...
0
votes
3answers
339 views

Cancelling an non scheduled arranged meeting

A couple of days ago, I had this conversation with a client: Client: Did you want to have a call? Me: Yes, I'm available on Monday morning (9-12). Client: Let's do it at 10. Me: Ok. Now, ...
8
votes
3answers
2k views

When do I bring up unwelcome news?

In the past I tended to break unwelcome news when I was expecting attendees to be least stressed & most likely to have time to discuss about immediate concerns - staying clear of any special ...
69
votes
9answers
18k views

How to support a colleague who finds meetings extremely tiring?

In our software development team we have a colleague who is both a great engineer with a sense of responsibility and a great person. She is usually very involved in discussions during our meetings, ...
1
vote
1answer
661 views

Should I book overtime for an optional after-hours meeting in a bar?

I was invited to an optional meeting by one of my managers to discuss our new website with one of his marketing friends. The meeting is taking place after our normal work hours. It is also at a bar ...
3
votes
1answer
377 views

Indicating to non-invited people I wasn't told to invite them without accusing my coworkers

I recently began a new project with new coworkers. The project being huge, it involves 100+ people whom I have to talk to and work with on a regular basis. I don't know everyone and everyone's role ...
9
votes
8answers
1k views

Fellow Scrum team member appears disengaged from stand ups, scrum master hasn't addressed it - what can/should I do? [closed]

I'm a member of a Scrum team in a matrix managed organisation (as a QA, my actual boss is the QA Manager who has other QAs in other scrum teams as well, but day-to-day I report progress/blockers etc ...
1
vote
1answer
318 views

Colleague pretend to need a review, but want me to do all the work

I am a senior software engineer working in a department with two teams: One team (model team) is responsible for the creation of forecasting models. The other team (my team) is responsible for the ...
0
votes
2answers
259 views

Private or public agenda?

Question Question: at work is your agenda private or public? E.g., can colleagues see your agenda (subject + location) within, for instance, Outlook? Help request What arguments can I give to ...
62
votes
7answers
9k views

How to make sure I'm assertive enough in contact with subordinates?

I'm a first-time manager and sometimes have difficulties judging whether my expectations towards my subordinates are realistic or not. How assertive/ cooperative should I be in the following ...
6
votes
4answers
339 views

How can I participate in a meeting where everyone interrupts each other?

Once a week we have group meetings for all the members of my department to give project updates and it's become standard for everyone to interrupt each other all the time. Like I'll start saying "I'm ...
3
votes
3answers
574 views

Should I check with my boss before I schedule something in his office?

I need to schedule a meeting with me, my boss, and a third person (at my boss's level). none of the conference rooms are available at the only time the meeting is good. Should I ask my boss before I ...
63
votes
5answers
15k views

How to tell company that you will be leaving after one day of joining a remote unpaid internship

I started working as a remote(work-from-home) intern at a very young startup. The internship is for 3 months and I just learned I will have to attend a 3-hour meeting every night. For every meeting ...
134
votes
20answers
26k views

I get bored when people talk too much in meetings. What should I do?

When attending meetings that I should attend, I get bored because some people talk too much without putting action points or setting a plan of the next steps that should be done. I imagine it that ...
101
votes
5answers
22k views

Meeting with the boss one-on-one but a member of HR will be attending [closed]

I have received a letter from my boss saying that a meeting has been arranged for this date and time, and a member of HR will be there. That is all the letter said. When I asked the boss what the ...
1
vote
2answers
211 views

Is there etiquitte for meeting scheduling polls (time from poll to decision)?

Question How long does a person sending out a poll to pick a meeting time have to make a decision on when the meeting will be? Details USA. Large organization with multiple teams, groups, etc. When ...
2
votes
3answers
509 views

Reject many meeting invitations without upsetting the senders

[I found several questions to reject meetings in special situations, but not a general one. So I'm asking this.] I'm infected with meeting overload. Meetings often take up 80% of my weekly working ...
8
votes
5answers
1k views

How to exclude a colleague from a meeting politely?

I'm hosting a meeting and the topic concerns a lot of people in our team but I want to keep it focused and invite only several people as a kickoff. I don't want to invite one specific colleague ...
2
votes
3answers
500 views

Excluded from meetings

I am a lead developer in a business unit, there are 2 other lead developers that are invited to project meetings with the head of department, where they get updates and as asked for their input. I ...
0
votes
2answers
547 views

Suspected (hypo)mania in a business meeting [closed]

I recently met 1:1 with a business mentor and potential investor whom I've met with twice previously at length and am increasingly friendly with. The previous times he's been mild-mannered, relaxed ...
2
votes
4answers
400 views

Is it acceptable to refuse to be somewhere because there is a sick person in the room?

I was in a course for 2 days, small room, 4 people, 1 was very sick (cold or flu, and not respecting good practices like coughing in elbow). I tried to take every precaution I know: wash hands ...
1
vote
4answers
543 views

Convincing management to redo work that's already been done

My agency has been developing an application that they're hoping will bring in a lot of revenue and they're going about it the wrong way. The agency usually only deals with wordpress and drupal type ...
3
votes
3answers
724 views

How to refuse to go to a meeting without a key team member present

I have a project manager that's been very relaxed on actually managing a project. His main style of management is to pick a laundry list of things that need to be accomplished in 1 week and tell the ...
3
votes
4answers
801 views

How do you respond when someone scoffs at your reasoned answer to their question?

I have the following scenario where a person I'm working with is new in the team and they're in a leadership role within the team. They asked why something was done a particular way. I gave them ...
3
votes
1answer
575 views

Awkward moment at department meeting

I zoned out in my department meeting (about 80 people) and suddenly heard my name in the department award session. I was still thinking what I did to get the award so didn’t stand up to accept my ...
37
votes
10answers
13k views

Meeting scheduled outside of work hours for support team

We are a small company of around 14 employees that provides 3rd party support for software that is made by other companies. I work in the support team. My colleagues and I have noticed a common ...
108
votes
11answers
31k views

My boss wants me to attend a meeting every day before work hours

My manager at a software company I've worked at for a few years has asked me to join a status update (a standup if you are familiar with agile) meeting daily, before my normal work hours. My boss ...
1
vote
1answer
172 views

Driving the skype meetings, speaking effectively in skype meetings [closed]

I am a decent speaker but in a Skype conference call, I often stay quiet. Also when there are meetings with upper management I remain quiet. What are some of the good tips to speak in Skype meetings, ...
2
votes
3answers
671 views

How to handle a boss who constantly stares with an angry face in meetings?

Background: I am a software developer with little over of a decade experience in my job, based on India, but now I am working in Toronto through my Indian employer for 3+ years. ( I am a full time ...
0
votes
3answers
256 views

Organization and efficiency of team meetings and 1-to-1

We are a small (5 people) team of geographically dispersed employees in a big international corporation. Up until now, our manager decided not to have 1-to-1 meetings with any of us, but a single ...
13
votes
3answers
1k views

How to talk to an oblivious boss who takes calls in bathroom unmuted

My boss has a bad habit of leaving his phone unmuted when on a conference call. Usually, we hear some background keyboard noise or some throat clearing noise, and somebody politely asks everyone to ...
-5
votes
5answers
484 views

Boss immediately responds to me without letting me finish my question

When I'm in a meeting with several people and I start to ask a question, my boss usually interrupts me when I'm about 70% done asking my question/providing context. When she interrupts, she typically ...
7
votes
3answers
517 views

Incorrect scrum meeting format not allowing for enough participation from developers

I recently starting working on a project team for a company that is transitioning to Agile methodologies, and that means daily scrum meetings. The scrum masters, however, tend to hold their meeting ...
0
votes
2answers
235 views

How to keep a project on track between two departments where there is very little oversight [closed]

I'm a sys admin that leads a weekly meeting between two departments for the upgrade of a system that has reached end of life and we are trying to get it upgraded to a supported platform. We've been ...
42
votes
3answers
9k views

How to deal with a colleague who consistently schedules meetings that should be emails? [duplicate]

I've got a great team to work in and I absolutely love my job, but one of my colleagues will continually insist on meetings, even/especially after a 'long' email discussion. They're often <= 30 ...
4
votes
3answers
781 views

Can a client force me to transfer my (digital) notes to him? [closed]

I'm in a lot of meetings on a daily basis. So I usually take notes to help me remember what we discussed during the meeting and to have a backlog of any tasks I might need to perform. Recently I've ...
1
vote
1answer
212 views

No feedback and not included in any project meetings

I am a QA analyst. I have been testing for a little over 2 years now and I recently (~ 4 months ago) started a job at a small company with less than 20 employees. I work alongside another senior QA ...
0
votes
5answers
200 views

Strategies to organize meetings when everyone talks at the same time?

Background I work in the IT area of a product company. By definition I am a developer, but since we are somewhat small, some of us take more than one role/responsibility. Almost everything here is ...
8
votes
5answers
1k views

Is it normal to have daily 1:1 meetings with your boss?

I work as a Software Engineer in a large company. My team of six has daily stand-up meetings to chat about what we did/will be doing for that day. I also have a bi-weekly one-on-one with my own ...
1
vote
4answers
222 views

What is the threshold between deciding to send an email or schedule a meeting? [closed]

I would like to ask a colleague for some advice on a project, but I am unsure as to whether an email would suffice or if I should schedule a meeting. What things should I consider when making this ...
0
votes
3answers
321 views

Alternative to saying “good night” on remote meetings

I have a weekly Skype meeting with a colleague who lives on another continent. Our meeting happens in the morning for me and in the night time for him (around 9pm). He always starts out the meeting ...
8
votes
5answers
1k views

How to politely decline integration meeting

I have signed a new contract recently. My start date is in 2 months. I will be a remote worker, the company headquarters is really far away from me - an 8 hour car trip. They are organizing an ...
2
votes
2answers
450 views

Offered an informal meeting with another company - what is that?

Background I'm 21 years old, working for company A since three months. I joined company A for an internship, I'm working with them part-time and I want to stay with them at least until next September, ...
13
votes
3answers
876 views

Unofficial meeting during house hunting trip

I will start a new job in a month. I just came to the city yesterday (where I will work) for house-hunting, and I am staying at a hotel very close to my office location. I will be here for three days ...
9
votes
1answer
1k views

Colleague facing redundancy has asked me to accompany her to HR meeting

The place where I work is currently making redundancies. Cuts are being made and 20 people are at risk of losing their jobs. I'm not at risk but my colleague is and she's been invited to a meeting ...
-3
votes
3answers
536 views

Leaving a Meeting with permission, but someone was offended [closed]

During my first month in this new job, I was invited to a meeting. I came on time, but I realised my colleagues already started many minutes before. At some point, I was lost, I didn't know what ...
5
votes
2answers
508 views

Getting Point Across During Meetings with National Debater?

We have weekly meetings of around 10 people. One of those 10 people has won various debate tournaments and qualified for national debate competitions in his past. As a result, whenever we are deciding ...