Questions tagged [meetings]

Events at work often involving others. There can be meetings for one's team, a department, a 1:1 with a manager or 1:1 with a subordinate if applicable. Questions here will usually revolve around handling meetings in terms of schedule, etiquette and other issues.

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40
votes
8answers
12k views

What's the proper etiquette when joining an audio conference where people are already talking?

Multiple times I've joined an audio-only Microsoft Teams meeting (on time) where people were already talking. I feel like it would be rude to talk over them to say "hello", like it's going ...
44
votes
8answers
10k views

Meeting was getting extended regularly: discussion turned to conflict

Our team meets everyday at standup to discuss about the updates from yesterday and plan the day. However, we have a problem that the standup which is scheduled for 30 mins almost always extends to 2 ...
2
votes
3answers
320 views

What can I say as a response to a rescheduled meeting by client?

I requested a client to reschedule a meeting which we had arranged previously via email, I apologized for the inconvenience as well and they sent me below reply email: No inconvenience at all. We ...
112
votes
10answers
24k views

A peer "gives" me tasks in public and makes it look like I work for him

Summary: I have a manager "Alan". "Bob" is not my manager but during meetings he often gives me tasks and talks about his participation in my work. I feel uncomfortable but my ...
-7
votes
1answer
276 views

Catching all IT Security topics in the organization (can apply to other topics as well) [closed]

In order to catch all IT Security topics on all levels, I have decided to make a monthly sync with Product. I also have a monthly sync with Fraud and Legal and Infrastructure. Do you think this is a ...
-4
votes
1answer
427 views

CEO yawns at presentation [closed]

The ceo got us all pumped up to come up with a strategy for a new product. When my department presented and I started speaking he walked out to get something. Then when my team presented he yawned a ...
9
votes
6answers
2k views

Rude to ask if meeting is mandatory?

Someone from upper management that I don't work with emailed me to schedule meeting. Is it rude to ask if the meeting is mandatory or should I just go ahead and give my available time. I'm not busy ...
86
votes
10answers
15k views

People reacting with anger to my trying to get rid of meetings that should be emails

I'm invited to a lot of "meetings that should be emails". I'm currently doing a lot of unpaid overtime because of, among others, that. I have a list of tasks to complete. In a typical ...
44
votes
14answers
15k views

A way to fight back the meeting-bongo, how dangerous is this idea?

Last week I had 40 work hours and about 25 of it were spent in various meetings, talks, and so on. This has become commonplace and I think it is time to fight back. I think the company needs think a ...
3
votes
5answers
1k views

How do I apologize for feeling sick and missing a meeting?

I am an intern a part-time software engineer in a company. I did not feel well the night before, I overslept accidentally and missed a meeting, where 5 of us want to write a business plan, the ...
-4
votes
1answer
245 views

What are your biggest productivity vampires as a developer? [closed]

Curious to hear from my fellow developers as to what the biggest drains on your time are that take you away from doing productive work.
1
vote
4answers
858 views

Dealing with Executive who is always late

What is the best way to deal with a sr manager head of a department who is always late to my meetings? Should I start the meeting without him?
2
votes
4answers
952 views

Is it unprofessional to send meeting invites on weekends/holidays?

I had to schedule meeting for Monday but for some reason or the other it I couldn't finish work on Friday and therefore I wasn't sure if I should schedule meeting on Monday. But on weekend I worked ...
1
vote
4answers
300 views

How to prepare for a first time meeting in a new role

I'm starting a new role as a development team lead in a large American corporate software development firm. Over the course of my first week, I'll be introducing myself to various stakeholders. During ...
2
votes
2answers
524 views

How to deal with time planning dispute

I am a software developer who is creating integrations services between the ERP system of our customers and our system (dataflow happens via XML and webservices). I am doing this for around 4-5 years ...
2
votes
2answers
444 views

Manager wants me to raise concerns/issues at one-on-ones, but I usually have no concerns. How should I improve my approach to these meetings?

Background: I'm a senior developer at my company and have been there for several years. I get along well with my coworkers and truly love my work. During my annual reviews, my manager has praised me ...
3
votes
5answers
401 views

How to propose alternate strategy before meeting

My team is meeting later this work to discuss how to build a new component for our software system to handle a new business problem we are facing. I don't believe this new component is required and ...
1
vote
2answers
784 views

How can I tell my boss he has poor video meeting manners? [closed]

My boss loves scheduling long, pointless video meetings. This is bad enough, but it's made worse by his poor manners and ridiculous rules. He doesn't like it when people mute their mic or use ...
5
votes
3answers
1k views

How can I deal with team members messaging in group chat (possibly about me) during virtual meetings?

Recently I am experiencing an awkward situation with my team. We are 10 people, divided in three micro areas. I have daily contact with my direct supervisor and one colleague and we work really well ...
5
votes
6answers
967 views

Should I start a weekly one-on-one meeting with my boss?

I read from this article: One-On-One Meetings – Why They’re Important to You and Your Team that one on one meetings are important for a team, but we don't have such a convention. We have weekly ...
91
votes
12answers
18k views

Agreeing without really agreeing

I've had many more phonecons in the past year than usual, and I'm noticing that in meetings with more than a few people, that a person will say that they agree with whomever spoke immediately before ...
38
votes
7answers
7k views

How to refuse constant outside-office-hours meetings politely? [closed]

We are always required to attend meetings outside office hours without any compensation. Usually, our employers are unwilling to convene meetings during office hours because it would reduce our ...
9
votes
2answers
2k views

How to deal with colleagues who schedule meeting and join late

There is this colleague who would schedule 15-30 minutes meeting and join themselves like 10-15 minutes late (I am the only attendee). It has happened on several occasion and I have ignored it but now ...
0
votes
2answers
235 views

How do I improve in my role as liaison between engineering and customer support/sales?

Some context: I started working at a startup with 8 employees as a mid level developer about 3 months ago. One of the responsibilities I was tasked with is facilitating communication with our product ...
4
votes
2answers
424 views

Best way to schedule meetings with mix of internal and external people

I am required to send a VP and a CEO of a company an email to schedule a meeting with them, however I must also include 2 internal managers in this meeting. I can check the availability of these 2 ...
4
votes
4answers
2k views

Realistically, how do I recover from a zoom screen share mishap?

I haven't seen any other questions to this effect. With COVID and the normalisation of working from home, there would increase of Zoom/conference call mishaps, such as Jeffrey Toobin exposing himself ...
5
votes
5answers
841 views

Dealing with coworker who requests video on zoom

I have a particular coworker who always requests video when on a zoom call. This isn't ideal for me because I live in a tiny studio and don't have a fancy bookcase backdrop like him. My background is ...
1
vote
3answers
954 views

Accidentally recorded a Teams meeting, should I apologize to meeting attendees?

Thank you for reading through. I was in a Miscrosoft Teams meeting (virtual online). I was trying to turn on the live caption so I could know what people were talking about if the voice wasn't clear. ...
6
votes
4answers
868 views

Germany: unwritten conventions on eating during day-long meetings

I saw this picture today, in which one of the officials has a platter of cold cuts next to him during an official (presumably hours long) meeting. I remembered the meetings of the good old days, ...
11
votes
8answers
4k views

What is considered inappropriate when participating in a video meeting?

So we had a business meeting the other day via Zoom. All the participants were from their homes, as happening around the world these days due to the COVID-19 pandemic. One of the participants in the ...
3
votes
4answers
920 views

Is it professional to ask for day off, after just few days in work, to attend friend's funeral?

My friend recently died and day of funeral is already known, but it's set to be on work day. I just started working in new place and being inducted into company and project I'll be working on. Also, I ...
13
votes
11answers
9k views

Make it mandatory to turn camera on in video meetings at work?

I am between junior and mid level in my team and new to my company. Everyone works from home all the time and our meetings are on video chat due to the covid pandemic. I often feel that some teammates ...
6
votes
2answers
2k views

Late to a team meeting what is well on its way, should I join late or skip?

Our global team have a monthly townhall Zoom meeting where couple dozens of people join and our team lead(s) would gives organizational announcements and updates. Since it is a global meeting, the ...
6
votes
9answers
3k views

How to keep manager happy with 1 on 1 nonsense?

I joined a company last week that claimed to be a startup but seems to be closer to a big corporation. One of the bureaucracies is a weekly hour-long one-on-one session with my manager. We had this ...
2
votes
2answers
2k views

How can I find out whether a job can accommodate my poor communication skills during the briefing process in an interview?

I work as a graphic designer. Most of my career has been freelance but I've worked full-time for design agencies also. I am currently looking for a new full time role, but there is one thing I'm ...
10
votes
4answers
940 views

How to make a meaningful eye contact with a webcam?

Zoom meetings are a new normal in these interesting times. I have been reading on how to make them better. One tip is when you are speaking, to make sure you look into the camera not at your own ...
4
votes
7answers
920 views

All Day Meeting Voice Call?

I work on with a fairly small development team (4), and we normally do daily standups and check-ins at days end. Recently we have started a required all day voice call meeting in teams with all the ...
50
votes
6answers
11k views

Is it appropriate to mute others in a video call

Due to COVID-19, my company has gone completely remote and all of our meetings are conducted over voice-call software (e.g. Skype, Zoom, Teams - usually without using video) that allows any invitee to ...
4
votes
4answers
923 views

How do I cope with impromptu meetings?

I am an engineer in my second job. I also find dealing with people exhausting; I would happily work for days without talking to anyone. Obviously that isn’t possible, so instead I do my best to ...
0
votes
2answers
401 views

How to become better at participating in small, daily meetings?

BACKGROUND: I started a new job 2 months ago. I am very invested in doing well at it. They hired me as a contractor, though they are providing me with "training" and company resources (such ...
53
votes
3answers
14k views

Missed meeting - acknowledge in an e-mail, or ignore?

Since COVID and work-from-home, I have had some trouble with keeping meetings straight. Up until today, I had one meeting I was a bit late for (entirely my fault) and one small one that I missed (due ...
3
votes
4answers
2k views

nothing to say in daily scrum stand up

My work is pending because I need a permission from someone outside the scrum team. The scrum master knows about this issue because I said that yesterday and today in the stand up. What I'm thinking ...
9
votes
3answers
984 views

Managers not following company policy regarding masks

About a week ago, our company president issued a policy requiring employees to comply with the social distancing requirements issued by the state. To that end, the company procured some masks, which ...
0
votes
2answers
337 views

Recording the online meetings

I often take online meetings with my clients to provide them technical consultation. They’re all audio-- no video. We sometimes share screens also. Mostly my client shares his/hers, and sometimes the ...
5
votes
3answers
732 views

How to deal with a high number of meetings and communication as an introvert

I'm at a stage in my career when I'm taking over coordination/ management tasks for the first time. This means, among others, that I have 4-8 h of meetings every single day. I'm more on the ...
2
votes
5answers
488 views

How can we effectively organise Q&A in a teleconference?

Due to COVID-19, the plenary meeting of our ICT department (30 people) will be on Skype. How do we effectively organise the question and answer part? What is the best online equivalent of raising ...
1
vote
3answers
1k views

How to applaud in a teleconference?

Suppose a work culture/environment where, in an in-person meeting, if a presenter does a good job, other attendees express appreciation with applause/clapping. Suppose now that the same meeting ...
10
votes
3answers
2k views

Some employee silently farts regularly in meetings [duplicate]

Every morning whenever we are having a meeting with the team there is someone who silently farts and disturbs the flow of the meeting. Some days it's so bad we have to vacate the room. I have ...
4
votes
5answers
593 views

Should I mention my long term goal is starting a business?

I have my annual review meeting coming up and one of the questions is the following: What are your longer term goals? (one to two years from now) Truly, my answer is that I would like to have my ...
18
votes
4answers
2k views

How to deal with a compulsive talker during meetings?

I have a co-worker who is a compulsive talker. He constantly interrupts others and hijacks the conversation, proceeding to talk endlessly if not interrupted in turn. If left to talk by himself, he ...

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