We work in a small team. Of the 7 people in our team, 2 are relatives of our boss. Our boss owns the whole business.
Because we're a small team, we have to be careful about annual leave. Our team is already short-staffed so if two people are off at once it can cause real problems. Usually other staff have to adjust their hours to cover the absences on the rare occasions we have two off. Any annual leave requests have to be ran through our manager (who reports directly to boss), and she has to give permission for it to go through. It's then my job to create a working rota for the team.
Our boss has said to me on more than one occasion that he would like staff to give 6 month's notice of annual leave. I've attempted to persuade him to be more lenient, as most people can't plan that far ahead. So far the understanding is that a few weeks notice would be given for planned annual leave which would allow me time to create the rota (and possibly organise staff and cover.)
However, Relative 1 decided one week in advance to take a day off for annual leave. This is problematic because:
She didn't ask the manager, just marked her name up on the holiday board
I only get time alloted to work on the rota once a week, which would have fallen on the day before her annual leave, and in this case due to a bank holiday doesn't technically fall till next week, 6 days after the event
Because of said bank holiday on the previous day this particular day is set to be particularly busy, and we already have one staff member off on annual leave, which would have been the maximum the manager would likely have allowed.
Now I've learned by text that Relative 2 is taking a day off this week (not the same day thankfully!) and she specifically said its because the boss has booked a family event. He hadn't mentioned this to me or to the manager, and in fact the relative seemed to have been unaware of it till now. So again bypassing the protocol of checking with the manager, we have someone else taking annual leave on the same day that another staff member is off, and with me not alloted time to create the changed rota until after the event.
Needless to say, this is very inconvienent, and frustrating! My question is.. do I speak to my boss about this? As he is the boss, I assume he has the right to breach his own protocol, and to allow his family to do the same, but the rest of the team will surely begrudge the special treatment, and begrudge having to do cover at such short notice. Should I shrug it off or should I defend my team?