Fairly often I create (or attend) a meeting I would like to communicate to others an FYI without needing them to attend.
Generally, I forward it with text along the lines of, "FYI - no need to attend” included as text. This is somewhat unwieldy and has the unintended side effect of prepopulating them as “Tentative” on their calendar. It also includes them on any meeting correspondence/updates, which generally is not necessary. It also sends a "meeting was forwarded" notice in Outlook if I am not the meeting organizer.
This may happen for a variety of reasons. An example would be if a next-step item for me was this meeting, letting the project manager know is helpful, even if they are not interested in the details of the meeting. Or letting your boss know about meetings you either were invited to (by other teams/etc).
- Is there a better process for how to do this?